Operations Coordinator

GlobalWorks Events & Destination Management; Marco Island (FL); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Health insurance eligibility after 60 days

Paid holidays (New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas)

Job summary

GlobalWorks Events & Destination Management in Marco Island, Florida, is looking for a detail-oriented Operations Coordinator. This role supports the event operations team, focusing on logistics and vendor coordination. The ideal candidate should have 1–3 years of experience in hospitality or events, excellent organization skills, and the ability to work in a fast-paced environment. The position offers compensation between $45,000 and $52,000, health insurance, and paid holidays.

Qualifications

• 1–3 years experience in hospitality, or events preferred.
• Ability to work in a fast-paced, team-oriented environment.
• Willingness to work evenings and weekends based on event schedules.

Responsibilities

• Assist Operations Manager with planning and execution of all program logistics.
• Provide on-site support for events, including staffing and vendor coordination.
• Maintain and update event documents (BEOs, resumes, run-of-show, etc.).

Skills

Strong organizational and multitasking skills

Excellent communication and problem-solving abilities

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Job description

Overview

GlobalWorks Events & Destination Management is seeking a detail-oriented and highly organized Operations Coordinator to support our event operations team. This role is ideal for someone looking to grow a career in corporate event planning and destination management, with a focus on logistics, vendor coordination, and on-site event execution.

The Operations Coordinator works closely with the Senior Director of Operations and Sales team to ensure seamless delivery of high-end corporate events.

Responsibilities

• Operations Coordinator – Destination Management Company (DMC)
• Operations Support: Assist Operations Manager with planning and execution of all program logistics
• Operations Support: Support transportation coordination, including manifests and dispatching
• Operations Support: Assist with event setup and breakdown (set/strike)
• Operations Support: Provide on-site support for events, including staffing and vendor coordination
• Operations Support: Help manage event inventory, materials, and supplies
• Operations Support: Communicate with vendors to confirm details, timing, and requirements
• Operations Support: Assist in collecting vendor contracts, COIs, and invoices
• Operations Support: Help ensure vendors are properly prepared for event execution
• Administrative Duties: Maintain and update event documents (BEOs, resumes, run-of-show, etc.)
• Administrative Duties: Assist in creating vendor recap spreadsheets and tracking budgets
• Administrative Duties: Organize program files and internal documentation
• Administrative Duties: Support internal team communication and timelines

Qualifications

• 1–3 years experience in hospitality, or events preferred
• Strong organizational and multitasking skills
• Excellent communication and problem-solving abilities
• Proficiency in Microsoft Word and Excel (required)
• Ability to work in a fast-paced, team-oriented environment
• Willingness to work evenings and weekends based on event schedules

Office Hours and Compensation

General office hours of 9:00AM to 5:00PM, Monday – Friday. Evening and weekend hours as dictated by event schedules. Ability to work evenings and weekends is required.

• Salary range: $45,000 – $52,000
• Health insurance eligibility after 60 days
• Paid holidays (New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas)