Operations/Logistics Coordinator - Aerospace

HEICO; Florida; On-site; USD 40,000 - 60,000; Full time

Job summary

Blue Aerospace, a global supply chain provider, seeks an Operations Coordinator for our Tamarac, Florida office to support contract administration, shipping coordination, and order fulfillment.

The role involves working with customers and vendors, maintaining ERP data, ensuring on-time delivery, and compliance with export laws; you will collaborate with Sales and manage open purchase orders.

Qualifications

• Responsibilities here describe coordination, contract support and shipping coordination.
• Experience with ERP systems and order management is beneficial.

Responsibilities

• Work with customers to obtain shipping instructions and coordinate with 3rd party freight forwarders
• Calculate additional charges, such as shipping costs to include in invoices
• Maintain and update delivery data both internally and externally to provide information on current and outstanding shipments
• Manage customer order fulfillment functions to include quote/purchase order review, terms and conditions review and customer order review and acceptance
• Ensure compliance with all exports laws and regulations
• Prepare purchase orders, including terms and conditions, and follow up with vendors as required
• Ensure that all material is ordered per procedure(s) and delivered on time
• Expedite and tracks status on all open Purchase Orders
• Work closely with Sales department on customer past due shipments
• Resolve supplier discrepancies
• Manage ERP for assigned customers, including updating billing information, and shipping instructions as necessary
• Provide administrative support and assist Managers in day-to-day coordination and management of business operational activities
• Manage customer order fulfillment functions to include quote/purchase order review, terms and conditions review and customer order review and acceptance
• Coordinate and manage project tasks to ensure order delivery within allotted timelines
• Ensure compliance with company standards and procedures have been met before acknowledging orders
• Maintain clear and accurate documentation for each order
• Transfer customer quotes to ERP system and update as needed

Job description

Blue Aerospace is a Global Supply Chain Provider, and an industry leader in the provisioning of a wide range of innovative services and support concepts to military end users and their maintenance partners worldwide.

We are looking for an Operations Coordinator to join our Tamarac office. Job duties for the position require:

Reviews and/or provides guidance in the preparation of contracts, agreements, amendments and change orders.

• Work with customers to obtain shipping instructions and coordinate with 3rd party freight forwarders
• Calculate additional charges, such as shipping costs to include in invoices.
• Maintain and update delivery data both internally and externally to provide information on current and outstanding shipments
• Manage customer order fulfillment functions to include quote/purchase order review, terms and conditions review and customer order review and acceptance.
• Ensure compliance with all exports laws and regulations
• Prepare purchase orders, including terms and conditions, and follow up with vendors as required.
• Ensure that all material is ordered per procedure(s) and delivered on time.
• Expedite and tracks status on all open Purchase Orders.
• Work closely with Sales department on customer past due shipments.
• Resolve supplier discrepancies.
• Manage ERP for assigned customers, including updating billing information, and shipping instructions as necessary
• Provide administrative support and assist Managers in day-to-day coordination and management of business operational activities.
• Manage customer order fulfillment functions to include quote/purchase order review, terms and conditions review and customer order review and acceptance.
• Coordinate and manage project tasks to ensure order delivery within allotted timelines.
• Ensure compliance with company standards and procedures have been met before acknowledging orders.
• Maintain clear and accurate documentation for each order.
• Transfer customer quotes to ERP system and update as needed.

EOE, including disability/vets