Operations Lead, Programs & Initiatives

Valpro; San Diego (CA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Medical

401K match

Flexible career options

Job summary

Valpro is seeking an Operations Manager, Programs & Initiatives to lead the operational execution of training programs, executive meetings, and initiatives for a strategic partner. This role coordinates program logistics, stakeholder communications, and records management to ensure timely delivery and clear visibility into priorities.

You will own SOWs, contracts, invoicing, and SOP documentation, while optimizing workflows with Microsoft 365 tools.

Qualifications

• 5+ years of experience in operations, program management, project coordination, event management, or a related field.
• 5+ years of experience managing end-to-end programs, events, training initiatives, or operational projects.
• 3+ years of experience utilizing Microsoft 365 applications, including Outlook, Teams, SharePoint, and Excel.
• 3+ years of experience managing contracts, Statements of Work (SOWs), document workflows, or electronic signature platforms such as DocuSign.
• 3+ years of experience coordinating multiple projects, priorities, and deadlines in a fast-paced environment.
• 3+ years of experience supporting cross-functional stakeholders and driving operational execution.
• 3+ years of experience creating and maintaining operational documentation, records, trackers, or administrative systems.

Responsibilities

• Lead end-to-end operations of training programs, workshops, executive meetings, and sponsored events.
• Coordinate participant communications, registrations, rosters, attendance tracking, surveys, and program records.
• Manage meeting and event logistics, including venues, contracts, room blocks, catering, transportation, audiovisual support, and onsite execution.
• Track participation, program status, event costs, and post-program feedback.
• Prepare, route, and track SOWs, contracts, invoices, receipts, and billback documentation.

Skills

Operations management

Program management

Event management

Stakeholder communication

Documentation & records

Tools

SharePoint

Teams

Box

Excel

DocuSign

Job description

Valpro is seeking an Operations Manager, Programs & Initiatives to lead the operational execution of training programs, executive meetings, and initiatives for a strategic partner. This role coordinates program logistics, stakeholder communications, and records management to ensure timely delivery and clear visibility into priorities.

You will own SOWs, contracts, invoicing, and SOP documentation, while optimizing workflows with Microsoft 365 tools.