Operations Lead - Office Admin & Emergency Aid

Kroc Center; Northern (KY); Hybrid; USD 55,000 - 74,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

PTO

Job summary

The Salvation Army St. Joseph Corps is seeking a full-time administrator to oversee office operations, finance, HR, payroll and emergency assistance casework. The role requires managing staff, processing grants and reports, and maintaining records in a busy community setting.

Responsibilities include grant support, audits, payroll processing, benefits tracking, and direct client services to assist families in need. The position emphasizes compliance, teamwork and community collaboration.

Qualifications

• Education: Post-secondary degree in business, management, human services or a related field preferred.
• Experience: Minimum four years of relevant experience, including office/business administration and work with low-income populations preferred.
• Certifications/Licenses: Caseworker Certification Program within 90 days of assuming responsibilities.

Responsibilities

• General Administration tasks: mail processing, reception, data entry, clerical support, meeting minutes, reports and statistics.
• Finance, Grants and Property: assist with grant applications, prepare invoices and deposits, respond to auditors, assist with budget and reporting.
• Human Resources: maintain employee files, track benefits, assist with HR processes and workers’ compensation claims.
• Payroll: submit time reports, enter payroll ledger, manage salary worksheets and overtime information.
• Staff Supervision: supervise operations staff and volunteers, conduct performance reviews and address questions.
• Emergency Assistance Case Worker Duties: screen clients, determine eligibility, facilitate referrals, complete applications, track funds, prepare grant files, and report statistics.
• Qualifications/Skills: proficiency with MS Office, strong communication, and ability to work independently and with diverse populations.

Skills

Supervising staff

Office administration

Data entry

Communication skills

Education

Post-secondary degree in business/management or related field

Tools

Microsoft Office

Job description

The Salvation Army St. Joseph Corps is seeking a full-time administrator to oversee office operations, finance, HR, payroll and emergency assistance casework. The role requires managing staff, processing grants and reports, and maintaining records in a busy community setting.

Responsibilities include grant support, audits, payroll processing, benefits tracking, and direct client services to assist families in need. The position emphasizes compliance, teamwork and community collaboration.