Operations & HR Administrative Coordinator

EAE USA; Adairsville (GA); On-site; USD 42,000 - 52,000; Full time

Job summary

EAE USA is seeking an Administrative Coordinator to deliver high‑quality administrative, operational, and organizational support across HR, Administration, Operations, and the Managing Director. The role ensures smooth day‑to‑day execution, supports leadership with scheduling and coordination, and upholds the administrative backbone enabling the business to run efficiently.

The ideal candidate is proactive, detail‑oriented, collaborative, and committed to being a culture champion within EAE USA.

Qualifications

• 2–3 years of administrative or coordination experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and SharePoint.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, scheduling, travel coordination, and meeting logistics.
• Coordinate agendas, collect inputs, organize materials, and distribute final versions.
• Capture and distribute meeting minutes and follow-up actions.
• Maintain organized filing systems (digital).
• Support expense management, including tracking, coding, and submitting expense reports.
• Provide day-to-day administrative support to the Managing Director and leadership team.

Skills

Organizational skills

Time management

Written & verbal communication

Confidential information handling

Attention to detail

Tools

Microsoft Office Suite

SharePoint

Job description

EAE USA is seeking an Administrative Coordinator to deliver high‑quality administrative, operational, and organizational support across HR, Administration, Operations, and the Managing Director. The role ensures smooth day‑to‑day execution, supports leadership with scheduling and coordination, and upholds the administrative backbone enabling the business to run efficiently.

The ideal candidate is proactive, detail‑oriented, collaborative, and committed to being a culture champion within EAE USA.