Operations & Gifting Coordinator

Crossing Hurdles; United States; On-site; USD 38,000 - 46,000; Full time

Job summary

Crossing Hurdles is seeking an enthusiastic Administrative Specialist to manage scheduling, research, documentation, and general admin tasks for a fast-moving team.

You will maintain trackers and records, coordinate purchasing, onboarding, gifting operations for internal and client-facing activities, while delivering reliable support and clear communication. The role requires high ownership, strong problem-solving, and the ability to work independently in a fast-moving environment.

Qualifications

• Have strong relevant experience in administrative support, operations, or a similar role.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• High ownership, reliability, and follow-through.
• Strong research and problem-solving skills.
• Ability to work independently in a fast-moving environment.
• Good judgment when handling sensitive information.

Responsibilities

• Own scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.
• Own gifting operations across our team and clients, including sourcing, ordering, and delivery.

Job description

Crossing Hurdles is seeking an enthusiastic Administrative Specialist to manage scheduling, research, documentation, and general admin tasks for a fast-moving team.

You will maintain trackers and records, coordinate purchasing, onboarding, gifting operations for internal and client-facing activities, while delivering reliable support and clear communication. The role requires high ownership, strong problem-solving, and the ability to work independently in a fast-moving environment.