Operations Coordinator

Datasoft Technologies, Inc.; Suwanee (GA); On-site; USD 42,000 - 60,000; Full time

Job summary

Datasoft Technologies, Inc. seeks a proactive Operations Coordinator to serve as the heartbeat of our staffing agency's internal operations. You will support administrative functions and keep the team focused on connecting talent with companies.

The role covers financial admin, office and facilities management, insurance tracking, compliance, and cross-functional support. You’ll work with leadership to streamline processes and maintain an efficient, compliant office environment.

Qualifications

• 2+ years of experience in an office management or administrative role.
• Proficient in Microsoft Office 365 with experience using Applicant Tracking Systems or CRM platforms.

Responsibilities

• Financial Administration: Manage office expenses, vendor invoicing, and payment tracking; notify managers of pending or overdue invoices.
• Office and Equipment Management: Maintain an efficient office; coordinate basic IT troubleshooting, manage supplies, and track equipment inventory.
• Facilities Management: Maintain lease documentation for multiple locations and liaise with building management teams.
• Administrative Support: Provide day-to-day administrative support across the organization as needed.
• Commercial Insurance: Track, update, and distribute Certificates of Insurance in response to client requests.
• Corporate Compliance: Manage registrations and business licenses to ensure ongoing compliance.
• Business Development Support: Assist the Business Development Manager with creating and editing PowerPoint presentations and other client-facing materials.
• RFP Support: Gather and organize required company, client, and employee information for RFPs.
• Client Portals: Register the company in new client portals and maintain registrations with up-to-date information.
• Website Oversight: Act as the internal point of contact for the company website managed by a third-party vendor.

Skills

Organization & prioritization

Communication skills

Confidentiality

2+ years office/admin experience

Tools

Microsoft Office 365

ATS/CRM platforms

Job description

We are looking for a proactive, high-energy Operations Coordinator to be the heartbeat of our staffing agency. In this role, you won't just be managing a physical space; you'll also provide administrative support to our internal team. You will ensure our internal operations are seamless so our team can focus on what they do best: connecting great talent with great companies.

Key Responsibilities

• Financial Administration: Manage office expenses, vendor invoicing, and payment tracking. Notify the manager and the accounting manager of pending or overdue invoices.
• Office and Equipment Management: Maintain an efficient, well-run office environment. Coordinate basic IT troubleshooting, manage office supplies, and track equipment inventory.
• Facilities Management: Maintain lease documentation for multiple office locations and build working relationships with building management teams.
• Administrative Support: Provide day-to-day administrative support across the organization as needed.
• Commercial Insurance: Track, update, and distribute Certificates of Insurance in response to client requests.
• Corporate Compliance: Manage corporate registrations and business licenses to ensure ongoing compliance.
• Business Development Support: Assist the Business Development Manager with creating and editing PowerPoint presentations and other client-facing materials.
• RFP Support: Support the RFP process by gathering and organizing required company, client, and employee information.
• Client Portals: Register the company in new prospective client portals and maintain existing registrations with accurate, up-to-date information.
• Website Oversight: Act as the internal point of contact for the company website managed by a third-party vendor.

What You Bring to the Table

• Relevant Experience: At least 2 years of experience in an office management or administrative role, ideally within staffing, HR, or a sales-driven environment.
• Organization and Prioritization: Strong ability to juggle multiple priorities in a fast-paced environment while maintaining attention to detail.
• Technical Skills: Advanced proficiency in Microsoft Office 365, with experience using Applicant Tracking Systems or CRM platforms.
• Confidentiality: Proven ability to handle sensitive employee and company information with discretion and professionalism.
• Communication Skills: A natural people person who can communicate clearly and professionally with individuals at all levels, from candidates to senior leadership.