Operations Generalist: Exec Support & Logistics

Confidential Careers; Madison (WI); On-site; USD 45,000 - 55,000; Full time

Job summary

Confidential Careers is seeking a resourceful generalist to support the COO and keep operations running smoothly. You’ll manage calendars, coordinate with vendors, and assist with warehouse inventory, shipping, and cross‑department projects.

Ideal for a recent graduate seeking broad exposure to how a growing company operates, from executive suites to loading docks. The role offers hands-on experience across the organization, including travel planning, expenses, and facility coordination, with

Qualifications

• 0–2 years of relevant experience; internships, campus leadership, or part-time work
• Highly organized and detail-oriented
• Clear communicator with executives, vendors, and warehouse staff
• Proficient in Google Workspace or Microsoft Office

Responsibilities

• Manage the COO’s calendar, travel, expenses, and meeting prep
• Serve as the go-to person for office supplies, vendors, and facilities
• Support the warehouse team with inventory, receiving, and shipping
• Drive between facilities to pick up or deliver supplies and equipment
• Assist with cross-department projects and whatever else comes up

Skills

Calendar management

Vendor coordination

Office administration

Communication with executives

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

Confidential Careers is seeking a resourceful generalist to support the COO and keep operations running smoothly. You’ll manage calendars, coordinate with vendors, and assist with warehouse inventory, shipping, and cross‑department projects.

Ideal for a recent graduate seeking broad exposure to how a growing company operates, from executive suites to loading docks. The role offers hands-on experience across the organization, including travel planning, expenses, and facility coordination, with