Operations & Office Support Specialist

Insight Global; Town of Florida (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Insight Global is seeking an entry-level Operations Support Specialist to provide internal customer service and a broad range of operational support activities. The role includes fleet reservations, mileage tracking, office supplies, onboarding/offboarding assistance, and facilities coordination.

You will support safety meetings, engage employees, create monthly PowerPoint slides, and assist with travel, logistics, and event setup.

Qualifications

• This is an entry level position responsible for providing internal customer service with a broad range of operational support activities.

Responsibilities

• Ops Support Specialist - General Tasks
• Fleet Daily Reservations (truck, camera, range finders)
• Mileage tracking
• Maintain Quickbase and Full Fleet
• Roster Maintenance/repairs- coordination and tracking
• Car wash accounts- tracking and coding
• Office Support Supplies tracking, ordering, and stocking
• Receive Deliveries
• Stock and maintain kitchens and print areas
• Refrigerator cleanout- Weekly
• Conference room setup/breakdown for meetings and events
• Meal ordering and setup
• Facilities and Safety Support
• Assist with Safety Meetings
• AED safety checks- Monthly
• Employee Engagement- planning, coordination, and communication
• Creation of PowerPoint slideshows- Monthly
• Employee Onboarding/Offboarding tasks assisting
• Office Manager
• Requesting badges, maintaining visitor badges
• Maintain seating chart
• Maintain employee info spreadsheet
• Occupancy tracking and reporting
• Travel/ Logistics support
• Storm Prep and Support
• PCard receipt collection & coding
• Dynamics Task Creation and employee assignment
• Update process docs, as needed
• Misc Tasks as requested by leaders or employees
• Pay

Job description

Insight Global is seeking an entry-level Operations Support Specialist to provide internal customer service and a broad range of operational support activities. The role includes fleet reservations, mileage tracking, office supplies, onboarding/offboarding assistance, and facilities coordination.

You will support safety meetings, engage employees, create monthly PowerPoint slides, and assist with travel, logistics, and event setup.