Operations Coordinator

Confidential Careers; Madison (WI); On-site; USD 45,000 - 55,000; Full time

Job summary

Confidential Careers is seeking a resourceful generalist to support the COO and keep operations running smoothly. You’ll manage calendars, coordinate with vendors, and assist with warehouse inventory, shipping, and cross‑department projects.

Ideal for a recent graduate seeking broad exposure to how a growing company operates, from executive suites to loading docks. The role offers hands-on experience across the organization, including travel planning, expenses, and facility coordination, with

Qualifications

• 0–2 years of relevant experience; internships, campus leadership, or part-time work
• Highly organized and detail-oriented
• Clear communicator with executives, vendors, and warehouse staff
• Proficient in Google Workspace or Microsoft Office

Responsibilities

• Manage the COO’s calendar, travel, expenses, and meeting prep
• Serve as the go-to person for office supplies, vendors, and facilities
• Support the warehouse team with inventory, receiving, and shipping
• Drive between facilities to pick up or deliver supplies and equipment
• Assist with cross-department projects and whatever else comes up

Skills

Calendar management

Vendor coordination

Office administration

Communication with executives

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

Seeking a resourceful, organized, and energetic generalist to support the COO and keep operations running smoothly. One day you’re managing the COO’s calendar; the next you’re coordinating with a vendor or picking up warehouse supplies. Ideal for a recent graduate who wants broad exposure to how a growing company operates, from the executive suite to the loading dock.

Responsibilities

• Manage the COO’s calendar, travel, expenses, and meeting prep
• Serve as the go-to person for office supplies, vendors, and facilities
• Support the warehouse team with inventory, receiving, and shipping
• Drive between facilities to pick up or deliver supplies and equipment
• Assist with cross-department projects and whatever else comes up

Qualifications

• 0–2 years of relevant experience; internships, campus leadership, or part-time work
• Highly organized and detail-oriented
• Clear communicator with executives, vendors, and warehouse staff
• Proficient in Google Workspace or Microsoft Office