Executive Admin: COO & General Counsel Support

Legacy Funeral Group; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Legacy Funeral Group is seeking an organized Administrative Assistant to support the Chief Operating Officer and General Counsel. This role includes document preparation, file management, scheduling, and maintaining confidentiality.

The ideal candidate will be proactive, dependable, and detail-oriented, with exceptional communication skills and a strong proficiency in Microsoft Office. This position offers growth in a fast-paced corporate environment.

Qualifications

• High school diploma or GED.
• Administrative or executive assistant experience.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Familiarity with document management practices.
• Ability to handle highly confidential and sensitive information with professionalism and discretion.

Responsibilities

• Provide administrative support to the Chief Operating Officer and General Counsel.
• Manage calendars and schedule meetings, conference calls, and appointments.
• Prepare correspondence, reports, memoranda, and other business documents.
• Draft, proofread, and format legal and business documents as directed.
• Organize, maintain, and archive files, contracts, corporate records, and confidential documents.
• Assist with collecting and organizing documentation related to corporate operations, claims, regulatory matters, litigation, and corporate transactions.
• Monitor deadlines and maintain tracking systems for contracts, renewals, operations, and legal matters.
• Coordinate execution of contracts and maintain executed agreement files.
• Receive, screen, and route telephone calls, emails, and correspondence.
• Coordinate with internal departments, outside counsel, insurance representatives, and business partners.
• Assist with document requests, records retention, and compliance-related administrative tasks.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Discretion/confidentiality

Microsoft Office

Education

High school diploma or GED

Bachelor's Degree (preferred)

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Legacy Funeral Group is seeking an organized Administrative Assistant to support the Chief Operating Officer and General Counsel. This role includes document preparation, file management, scheduling, and maintaining confidentiality.

The ideal candidate will be proactive, dependable, and detail-oriented, with exceptional communication skills and a strong proficiency in Microsoft Office. This position offers growth in a fast-paced corporate environment.