Operations & Fleet Admin Specialist II

Cox Automotive Inc.; Riverside (CA); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Job summary

Cox Automotive Inc. in Riverside, CA seeks an enthusiastic Administrative Support Associate to serve as a primary point of contact for employees, customers, and visitors, delivering exceptional service and administrative support.

You will maintain an organized office, coordinate onboarding, manage records, support fleet and operations teams, and assist with scheduling, documentation, and reporting to help drive smooth daily operations.

Qualifications

• High School Diploma or GED required.
• Three (3) years of experience in office administration, operations support, customer service, or related field.
• Proficient with Microsoft Office (Outlook, Excel, Word, Teams).
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities, meet deadlines in a fast-paced environment.

Responsibilities

• Serve as the primary point of contact for employees, customers, and visitors by providing exceptional customer service and administrative support.
• Maintain an organized office environment with accurate, up-to-date records and documentation.
• Coordinate employee onboarding activities, including orientation scheduling and required documentation.
• Monitor training and compliance to ensure certifications and safety requirements remain current.
• Assist employees with equipment requests, issuance, tracking, and troubleshooting as needed.
• Coordinate communication between employees, supervisors, and management to support day-to-day operations.
• Maintain fleet records, vehicle assignments, registrations, maintenance schedules, and compliance docs.
• Order, track, and maintain office, operational, safety, and employee supplies.

Skills

Microsoft Office

Organizational skills

Communication skills

Customer service

Multitasking

Education

High School Diploma or GED

Job description

Cox Automotive Inc. in Riverside, CA seeks an enthusiastic Administrative Support Associate to serve as a primary point of contact for employees, customers, and visitors, delivering exceptional service and administrative support.

You will maintain an organized office, coordinate onboarding, manage records, support fleet and operations teams, and assist with scheduling, documentation, and reporting to help drive smooth daily operations.