Operations & Finance Administrative Assistant

Omek; Los Angeles (CA); On-site; USD 37,000 - 52,000; Full time

Benefits offered by this job

Competitive hourly pay $32.31/hr

401K with company match

MyShares - discount company shares

Medical, Dental, Vision

Tuition Reimbursement

Generous Paid Time Off

Paid Leave

Employee Discount Program

Employee Assistance & Work Life

Training opportunities

Job summary

DHL in Los Angeles is seeking an experienced administrative professional to manage workflows, coordinate vendors, and support finance and operations. The role emphasizes accuracy, timely task completion, and strong MS Office skills.

You will handle billing processes, vendor communications, and office operations while maintaining equipment, supplies, and calendar scheduling in a fast-paced environment. This position offers opportunities for process improvement, cross-functional collaboration, and

Qualifications

• High School diploma or equivalent required.
• Prior administrative experience preferred.
• Proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Manage workflow and deadlines across tasks, including AP/AR.
• Vendor follow-up and coordination.
• Support billing and accounts payable; coordinate with vendors.
• Assist in coordinating Gateway Activities.
• Implement and monitor programs as directed; follow through.
• Generate communications and reports as needed.
• Maintain office equipment and supplies; manage devices.
• Respond to questions and information requests.
• Handle calls, emails, scheduling, and filing.
• Other duties as assigned by management.

Skills

Strong organizational skills

Attention to detail

Effective communication

MS Office proficiency

Process improvement

Adaptability in fast-paced environment

Education

High School or Equivalent

Tools

Microsoft Word

PowerPoint

Excel

Job description

DHL in Los Angeles is seeking an experienced administrative professional to manage workflows, coordinate vendors, and support finance and operations. The role emphasizes accuracy, timely task completion, and strong MS Office skills.

You will handle billing processes, vendor communications, and office operations while maintaining equipment, supplies, and calendar scheduling in a fast-paced environment. This position offers opportunities for process improvement, cross-functional collaboration, and