Operations & Facilities Admin Specialist

RigUp, Inc.; Warrendale (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Job summary

RigUp, Inc. is seeking an Administrative Assistant to provide administrative, office management, facilities, fleet, and onboarding support for Appalachia Operations new hires.

This role serves as a key point of contact for employees, vendors, and corporate support groups to ensure efficient day-to-day operations across multiple locations. Primary duties include coordinating meetings and events, maintaining records and SharePoint sites, preparing reports and presentations, and supporting

Qualifications

• 3+ years of administrative, office management, or related experience.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams).
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Coordinate meetings, events, and team activities, including room scheduling and catering.
• Maintain email distribution lists, departmental records, SharePoint sites, and shared drive documentation.
• Prepare and distribute reports, binders, presentations, and other operational materials.
• Provide general administrative support to operations leadership and field personnel.
• Serve as the primary liaison for facility-related services and badge administration.
• Coordinate with vendors and internal departments to resolve administrative issues.
• Manage office supplies and fleet-related inventories.

Skills

Organizational skills

Communication skills

Multitasking

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

SharePoint

Job description

RigUp, Inc. is seeking an Administrative Assistant to provide administrative, office management, facilities, fleet, and onboarding support for Appalachia Operations new hires.

This role serves as a key point of contact for employees, vendors, and corporate support groups to ensure efficient day-to-day operations across multiple locations. Primary duties include coordinating meetings and events, maintaining records and SharePoint sites, preparing reports and presentations, and supporting