Operations Admin Specialist: Facilities & Onboarding

RWDY Inc; Warrendale (Allegheny County); On-site; USD 34,000 - 41,000; Full time

Job summary

RWDY Inc. is seeking an Administrative Assistant II to support Appalachia Operations with administrative, facilities, fleet, and onboarding tasks.

This role serves as a main point of contact for employees, vendors, and internal teams to keep day-to-day office operations efficient across locations. You will coordinate meetings, manage records, assist with onboarding, and handle purchasing and asset coordination.

Qualifications

• High school diploma or equivalent is required.
• 3+ years of administrative or office management experience.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams).
• Strong organization, communication, and multitasking abilities.
• Ability to handle confidential information professionally and discreetly.

Responsibilities

• Coordinate meetings, events, and team activities, including room scheduling and catering.
• Maintain email distribution lists, departmental records, SharePoint sites, and shared drive documentation.
• Prepare and distribute permits, reports, binders, presentations, and other materials.
• Provide general administrative support to operations leadership and field personnel.
• Act as liaison with facility-related services and manage access/badge administration.

Skills

Strong organizational skills

Excellent communication

Multitasking abilities

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)

SharePoint (basic)

Job description

RWDY Inc. is seeking an Administrative Assistant II to support Appalachia Operations with administrative, facilities, fleet, and onboarding tasks.

This role serves as a main point of contact for employees, vendors, and internal teams to keep day-to-day office operations efficient across locations. You will coordinate meetings, manage records, assist with onboarding, and handle purchasing and asset coordination.