Facilities & Safety Operations Specialist II

Fullsight; Pennsylvania; On-site; USD 52,000 - 78,000; Full time

Job summary

Fullsight in Warrendale, PA, is seeking a Facilities & Safety Administrator II to provide day-to-day operational and administrative support across multiple office locations. The role encompasses purchasing, invoicing, data entry, safety program participation, and space coordination.

You will maintain facilities systems (CMMS, visitor management, access control), assist with office moves, coordinate with vendors, and support the Safety Committee.

Qualifications

• Associate's degree or equivalent work experience in facilities, building operations, or a related field.
• Experience in facilities administration, procurement coordination, or operations support.
• Experience administering facilities platforms such as CMMS, visitor management, access control, CCTV, or mass notification systems.
• Working knowledge of facilities systems, access control platforms, and vendor coordination.
• Experience supporting workplace safety programs or committees.
• Basic familiarity with OSHA/NFPA or workplace safety standards.

Responsibilities

• Process purchase order requisitions for facilities, maintenance, and capital expenditures per policy.
• Reconcile facilities invoices with Accounts Payable and support accurate financial reporting.
• Maintain facilities systems (CMMS, visitor management, access control, life-safety, space planning).
• Participate as a member of the Safety Committee and assist with meeting prep and follow-up.
• Support physical security, install/update employee ID badges, and assist with audits.
• Assist with office reconfigurations, furniture moves, and space changes with stakeholders.
• Provide facilities support for multiple locations, including site visits and decommissioning tasks.
• Coordinate with vendors and manage service contracts and performance.
• Provide backup support for Mechanical Maintenance activities as needed.
• Serve as a point of contact for facilities service requests and maintain documentation.

Skills

Facilities administration

Procurement coordination

Operations support

Organizational skills

Communication skills

Education

Associate's degree or equivalent

Bachelor's degree (preferred)

Tools

CMMS

Visitor management

Access control systems

CCTV

Mass notification systems

ERP or procurement systems

Job description

Fullsight in Warrendale, PA, is seeking a Facilities & Safety Administrator II to provide day-to-day operational and administrative support across multiple office locations. The role encompasses purchasing, invoicing, data entry, safety program participation, and space coordination.

You will maintain facilities systems (CMMS, visitor management, access control), assist with office moves, coordinate with vendors, and support the Safety Committee.