Operations & Facilities Admin Lead

Jesuit College Prep of Dallas; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Jesuit College Prep of Dallas is seeking an Operations Office Manager to oversee administrative functions within the Operations department and provide support to the Finance department.

Key duties include processing work orders, coordinating with vendors, managing warranties, assisting with events and risk management, and backing up financial controls. A Bachelor’s degree is preferred with 2+ years in a professional office setting.

Qualifications

• Bachelor’s degree preferred.
• At least two years in a professional office setting preferred.
• Ability to communicate effectively with people at all levels in the organization.
• Ability to manage multiple priorities, functions and activities.
• Working knowledge of basic business software including word processing, spreadsheets and database tracking systems.

Responsibilities

• Processes work orders through the maintenance ticketing system and provides status reports as needed.
• Schedules work with 3rd party vendors and communicates effects of work on facilities.
• Manages warranties and related operations paperwork and service records.
• Collaborates with the facilities coordinator on managing facilities for events and other uses by the school community.
• Assists with risk management processes including certificates of insurance for 3rd parties on campus.
• Provides administrative assistance to the Vice President of Finance and Operations.
• Serves as a backup to certain financial control and processing functions within the finance office.
• Creates, manages and assists with ad hoc processes and reports as requested.

Skills

Communication skills

Prioritization

Cross-functional collaboration

Education

Bachelor’s degree

Tools

Word processing

Spreadsheet

Database tracking systems

Job description

Jesuit College Prep of Dallas is seeking an Operations Office Manager to oversee administrative functions within the Operations department and provide support to the Finance department.

Key duties include processing work orders, coordinating with vendors, managing warranties, assisting with events and risk management, and backing up financial controls. A Bachelor’s degree is preferred with 2+ years in a professional office setting.