Operations Coordinator - Church & Facilities Logistics

gatewaystaff; Southlake (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Gateway Church in Southlake, Texas seeks an Operations Coordinator to provide the administrative backbone for Operations, handling purchase orders, records, vendor paperwork, keys and vehicles, help desk traffic, and reporting—primarily for Property Management and growing Operations functions.

This role supports budget preparation, tracking, dashboards, and event coordination for campus needs, serving as a primary contact across departments and during weekend services.

Qualifications

• 2+ years of administrative or coordination experience.
• Experience supporting facilities, operations, or property departments is preferred.
• Prior experience in a church, nonprofit, or ministry environment is preferred.

Responsibilities

• Provides day-to-day administrative and coordination support across Operations.
• Produces and maintains purchase orders, and tracks them through approval, ordering, and delivery.
• Maintains operations records—contracts, service agreements, warranties, permits, drawings, and digital files—organized in cloud systems.
• Prepares building use agreement documents for events that require payment or contracts.
• Manages vehicle reservation calendar, distributes keys, and maintains usage records.
• Serves as contact for building keys and access records across campuses.
• Processes and assigns help desk tickets, and follows aging tickets through to completion.
• Supports budget preparation, tracking, and reconciliation for Operations.
• Prepares recurring operations reports and dashboards.
• Coordinates scheduling for department meetings, vendor appointments, and walkthroughs.
• Acts as point of contact for campuses and departments with operations questions.
• Supports weekend services and churchwide events as calendar requires.
• Performs other duties as assigned.

Skills

Passion for Jesus

Organizational skills

Attention to detail

Written and verbal communication

Contracts management

Cross-team collaboration

Reporting and dashboards

Independent/self-motivated

Time management

Tools

Dashboard tools

Cloud document systems

Job description

Gateway Church in Southlake, Texas seeks an Operations Coordinator to provide the administrative backbone for Operations, handling purchase orders, records, vendor paperwork, keys and vehicles, help desk traffic, and reporting—primarily for Property Management and growing Operations functions.

This role supports budget preparation, tracking, dashboards, and event coordination for campus needs, serving as a primary contact across departments and during weekend services.