Campus Facilities Admin & Operations Lead

SMU; Dallas (TX); Hybrid; USD 42,000 - 64,000; Full time

Job summary

SMU in Dallas seeks a detail-oriented Administrative Coordinator to support the Facilities Planning and Management department. You will manage front desk duties, greet visitors, handle inquiries, and coordinate administrative workflows with accuracy and professionalism.

The role requires at least two years of administrative experience, strong MS Office skills, and the ability to multitask in a fast-paced environment while maintaining a customer-service focus.

Qualifications

• High school diploma or equivalent required; Bachelor's degree preferred.
• Minimum of two years' work experience in administration, scheduling, and records maintenance.
• Experience in work order management, vendor coordination, and customer service is preferred.

Responsibilities

• Provide comprehensive administrative assistance to the Support AVP and direct reports; manage calendars and meetings.
• Coordinate department-wide meetings, vendor meetings, and presentations; resolve scheduling conflicts.
• Process daily key returns and issuance; handle mail, supplies, and vendor updates for vending and storage.
• Maintain personnel records, asset tracking, and on-call schedules; support reporting and data gathering for projects.
• Assist Call Center with escalations and triage facilities-related work requests; handle peak-period duties.

Skills

Interpersonal skills

Verbal communication

Written communication

Customer service

Problem solving

Organization

Time management

Multitasking

Attention to detail

Education

High school diploma

Bachelor's degree preferred

Tools

MS Project

Excel

PowerPoint

Outlook

Job description

SMU in Dallas seeks a detail-oriented Administrative Coordinator to support the Facilities Planning and Management department. You will manage front desk duties, greet visitors, handle inquiries, and coordinate administrative workflows with accuracy and professionalism.

The role requires at least two years of administrative experience, strong MS Office skills, and the ability to multitask in a fast-paced environment while maintaining a customer-service focus.