Operations Executive Assistant — Projects & Events

National Life Insurance Company Limited; Addison (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

National Life Group is seeking an administrative professional to provide coordination support to Operations leadership on our Texas campus, with occasional support to the Operations Executive Vice President. You will handle meeting logistics, travel planning, communications, and project coordination.

The ideal candidate will be proactive, collaborative, and able to manage varied assignments, prioritize routine business needs, and escalate exceptions as needed.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3+ years of administrative experience in a corporate or professional office environment.
• Proven ability to coordinate calendar, travel, meetings and prepare communications.

Responsibilities

• Serve as a professional point of contact between Operations leadership and business partners, coordinating communication and information flow.
• Draft and format routine communications, meeting materials, and presentations in collaboration with leadership.
• Arrange travel, accommodations, itineraries, and prepare/submit expense reports.
• Plan and execute logistics for meetings, team-building activities, luncheons, client dinners, and other events.
• Provide backup support for calendar management and meeting scheduling.
• Help ensure leaders have time scheduled for key priorities by coordinating calendars and identifying conflicts.
• Maintain files and documentation in accordance with established practices.
• Prepare information, basic research, reports, and presentation materials for leadership needs.
• Develop understanding of National Life Group and Operations models and processes.
• Assist with onboarding/offboarding coordination for associates.
• Collaborate with other administrative professionals to enhance team effectiveness.
• Support planning, organization, tracking, and coordination of projects and committees.

Education

Bachelor’s degree in Business Administration or related field

Job description

National Life Group is seeking an administrative professional to provide coordination support to Operations leadership on our Texas campus, with occasional support to the Operations Executive Vice President. You will handle meeting logistics, travel planning, communications, and project coordination.

The ideal candidate will be proactive, collaborative, and able to manage varied assignments, prioritize routine business needs, and escalate exceptions as needed.