Sr. Administrative Assistant - Operations

National Life Insurance Company Limited; Addison (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

National Life Group is seeking an administrative professional to provide coordination support to Operations leadership on our Texas campus, with occasional support to the Operations Executive Vice President. You will handle meeting logistics, travel planning, communications, and project coordination.

The ideal candidate will be proactive, collaborative, and able to manage varied assignments, prioritize routine business needs, and escalate exceptions as needed.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3+ years of administrative experience in a corporate or professional office environment.
• Proven ability to coordinate calendar, travel, meetings and prepare communications.

Responsibilities

• Serve as a professional point of contact between Operations leadership and business partners, coordinating communication and information flow.
• Draft and format routine communications, meeting materials, and presentations in collaboration with leadership.
• Arrange travel, accommodations, itineraries, and prepare/submit expense reports.
• Plan and execute logistics for meetings, team-building activities, luncheons, client dinners, and other events.
• Provide backup support for calendar management and meeting scheduling.
• Help ensure leaders have time scheduled for key priorities by coordinating calendars and identifying conflicts.
• Maintain files and documentation in accordance with established practices.
• Prepare information, basic research, reports, and presentation materials for leadership needs.
• Develop understanding of National Life Group and Operations models and processes.
• Assist with onboarding/offboarding coordination for associates.
• Collaborate with other administrative professionals to enhance team effectiveness.
• Support planning, organization, tracking, and coordination of projects and committees.

Education

Bachelor’s degree in Business Administration or related field

Job description

Addison, TX

Come join one of America’s fastest-growing insurance companies. Since 1848, National Life Group has aimed to keep our promises, providing families with stability in good times and in bad. Throughout that history, we have provided peace of mind to those families as they plan their futures.

Our mission extends beyond the insurance and annuities policies that we offer. We strive to make the world a better place through our grants from our charitable foundation, paid volunteer time for our employees, environmentally sustainable and healthy workplaces, and events that promote the work of nonprofits in our own backyard.

We foster a collaborative environment with opportunities for growth and encourage our associates to live our values: Do good. Be good. Make good.

Please note that we do not offer visa sponsorship for this position.

Role Summary

National Life Group is a purpose-driven organization with a mission to Do good. Be good. Make good. We are committed to fostering a culture of inclusion, belonging, and diversity where all associates can thrive.

In this role, you will provide administrative and coordination support to Operations leadership on our Texas campus, with occasional support to the Operations Executive Vice President. You will support meeting coordination, communications, travel planning, event logistics, and assigned project coordination. This role will interact with leaders, associates, and business partners across the organization and requires strong organization, prioritization, discretion, communication, time management, and attention to detail.

The ideal candidate is a proactive and collaborative administrative professional who can manage varied assignments, anticipate routine business needs, follow established procedures, and elevate significant exceptions appropriately. Mentorship and professional development opportunities will be provided to support your growth in this role.

This position currently offers an onsite work schedule, with the expectation that you will be in the office four (4) days per week during onsite core days. Our current onsite core days are Monday, Tuesday, Wednesday, and Thursday. The work schedule type and core days are subject to change with advance notification and manager discretion.

Essential Duties and Responsibilities

• Serve as a professional point of contact between Operations leadership and business partners, helping coordinate communication and information flow.
• Draft and format routine communications, meeting materials, presentations, and related documents in collaboration with leadership.
• Arrange travel, accommodations, itineraries, and related correspondence; prepare and submit expense reports.
• Plan, organize, and execute logistics for meetings, team-building activities, luncheons, client dinners, and other events.
• Provide backup support to the Senior Executive Assistant for calendar management, appointment and meeting scheduling, and preparation of meeting agendas.
• Help ensure leaders have appropriate time scheduled for key priorities by coordinating calendars and identifying potential conflicts.
• Maintain files, records, correspondence, meeting materials, and other documentation in accordance with established practices.
• Prepare information, basic research, reports, and presentation materials to support leadership needs.
• Develop a foundational understanding of National Life Group and Operations business models, procedures, and decision-making processes.
• Assist with onboarding and offboarding coordination for business area associates.
• Work collaboratively with other administrative professionals and contribute to team effectiveness.
• Support planning, organization, tracking, and coordination of assigned projects and committees as needed to meet business needs.
• All other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in Business Administration or related field and 3 or more years of related administrative experience, or equivalent combination of education, certification, and experience.
• Experience providing administrative support in a corporate or professional office environment.
• Strong