Operations & Events Assistant for Art & Design Division

Christian Career; Shawnee (OK); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Premium Health Coverage

Paid Time Off

Retirement plan

Job summary

Oklahoma Baptist University invites applications for an Administrative Assistant in the Division of Art and Design and the Division of Communication Arts. The role supports operational coordination, administration, and facilities, represents the division to students and prospective students, and reflects the university’s mission and commitments.

The position involves coordinating events, budgets, schedules, and communications, with responsibilities spanning staff and student worker supervision.

Qualifications

• High School diploma required.
• Previous work experience in a related field.

Responsibilities

• Oversee the production of printed programs, digital signage, and all promotional materials for division events and performances.
• Assist with divisional budget reporting, purchasing, and invoicing.
• Maintain communications with prospective students, including tracking auditions, admittance and scholarship communications.
• Maintain information for current and prospective students, full-time and part-time faculty, donors, and guests.
• Assist the Division Chair with load reporting of full-time and adjunct faculty.
• Coordinate planning, publicity, and promotion of divisional campus events; liaison between faculty and events office.
• Assist with communications with part-time faculty, including applications, recommendations, space and technology requests.
• Assist with facilities management of Sarkeys Center, Art building and annex including room use management.
• Assist in updating class schedules and locations each semester; ensure website representation and calendar accuracy.
• Train and supervise student workers.

Education

High School diploma

College and/or professional training

Job description

Oklahoma Baptist University invites applications for an Administrative Assistant in the Division of Art and Design and the Division of Communication Arts. The role supports operational coordination, administration, and facilities, represents the division to students and prospective students, and reflects the university’s mission and commitments.

The position involves coordinating events, budgets, schedules, and communications, with responsibilities spanning staff and student worker supervision.