Operations & EH&S Admin Coordinator (Hybrid)

Stella Jones; Lenexa (KS); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical plans

Dental & Vision

Life insurance

AD&D

Long-Term Disability

Employee assistance program

401(k) match

Paid vacation

Stock purchase plan

Job summary

Stella-Jones in Lenexa, KS, seeks an Administrative Coordinator to support the COO, EH&S, and OIEC teams. The role blends traditional administrative duties with participation in cross-functional projects, data analysis, and business initiatives.

This onsite role is hybrid, typically 3–4 days in the Lenexa office after training. Responsibilities include scheduling, travel, meetings, procurement and invoicing in SAP/VIM, and expense management in Concur.

Qualifications

• Bachelor’s degree plus 2+ years of related experience or Associate’s degree plus 5+ years.
• Experience in manufacturing, operations, and/or safety is a plus.
• Strong organizational and project management skills.

Responsibilities

• Provide day-to-day administrative support to leaders, including scheduling, correspondence, and document preparation.
• Coordinate meetings, travel arrangements, and department activities.
• Support data collection, analysis, and preparation of reports, charts, and presentation materials.
• Manage the end-to-end procurement and invoicing lifecycle in SAP/VIM, including cross-departmental approval routing, PO generation, Goods Receipts/SES, and AP resolution for expenses.
• Coordinate expense management and reporting (Concur), ensuring timely reconciliation of corporate credit card expenses and compliance with policies.
• Assist in maintaining departmental files, records, and compliance documents.
• Partner with leadership teams to monitor progress on key projects and follow up on action items.
• Assist in preparing communications, policies, and training materials for EH&S and OIEC initiatives.
• Serve as a point of contact for visitors, vendors, and internal stakeholders.
• Take ownership of assigned projects and drive them to completion, ensuring accuracy and timeliness.
• Perform other duties as assigned to support business priorities.

Skills

MS Office

Organizational skills

Project management

Analytical mindset

Attention to detail

Independent work

Collaboration

Education

Bachelor’s + 2+ yrs

Associate’s + 5+ yrs

Tools

SAP/VIM

Concur

Job description

Stella-Jones in Lenexa, KS, seeks an Administrative Coordinator to support the COO, EH&S, and OIEC teams. The role blends traditional administrative duties with participation in cross-functional projects, data analysis, and business initiatives.

This onsite role is hybrid, typically 3–4 days in the Lenexa office after training. Responsibilities include scheduling, travel, meetings, procurement and invoicing in SAP/VIM, and expense management in Concur.