Hybrid Administrative Coordinator: Operations & Projects

Stella Jones Corporation; Lenexa (KS); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Stella-Jones seeks an Administrative Coordinator to support the COO, EH&S, and OIEC with scheduling, correspondence, and document prep. The role sits onsite in Lenexa, KS with a hybrid pattern (3–4 office days after training).

The position involves meetings, travel coordination, data collection, and preparing reports. You will drive procurement and invoicing in SAP/VIM and expense reporting in Concur, partnering with leaders to advance key projects.

Qualifications

• Bachelor's degree plus 2+ years of related experience in admin or project support.
• Or Associate's degree plus 5+ years of related experience.
• Experience in manufacturing, operations, and/or safety is a plus.

Responsibilities

• Provide day-to-day administrative support to the COO, EH&S, and OIEC leaders; include scheduling, correspondence, and document preparation.
• Coordinate and organize meetings, travel arrangements, and department activities.
• Support data collection, analysis, and preparation of reports, charts, and presentation materials.
• Manage end-to-end procurement and invoicing lifecycle in SAP/VIM, including approvals and PO generation.

Skills

Office coordination

Microsoft Office

Communication skills

Project management

Data analysis

Education

Bachelor's degree

Associate's degree

Tools

SAP/VIM

Concur

Job description

Stella-Jones seeks an Administrative Coordinator to support the COO, EH&S, and OIEC with scheduling, correspondence, and document prep. The role sits onsite in Lenexa, KS with a hybrid pattern (3–4 office days after training).

The position involves meetings, travel coordination, data collection, and preparing reports. You will drive procurement and invoicing in SAP/VIM and expense reporting in Concur, partnering with leaders to advance key projects.