Hybrid Administrative Coordinator - Growth & Cross-Functional

Locweld - A Stella-Jones Company; Lenexa (KS); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical plans

Dental and Vision

Life Insurance

AD&D

Long-Term Disability

401(k) company match

Vacation and holidays

Career advancement opportunities

Job summary

Stella-Jones in Lenexa, KS is seeking an Administrative Coordinator to support the COO, EH&S, and OIEC. This role blends traditional administrative duties with opportunities to participate in cross-functional projects, data analysis, and business initiatives.

This role will be based onsite at our Lenexa office and will be hybrid after training, typically with 3–4 days in the office. You will coordinate meetings, travel, reports, and procurement in SAP/VIM and Concur, helping leaders stay on

Qualifications

• Bachelor’s degree plus 2+ years of related experience in admin/project coordination.
• Alternate: Associate's degree plus 5+ years of related experience.
• Experience in manufacturing, operations, and/or safety is a plus.

Responsibilities

• Provide day-to-day administrative support to the COO, EH&S, and OIEC leaders.
• Coordinate meetings, travel, and department activities.
• Support data collection, analysis, and reports.
• Handle procurement and invoicing lifecycle in SAP/VIM, including approvals and PO processing.
• Coordinate expense management and reporting (Concur) and reconcile expenses.
• Maintain files, records, and compliance documents.
• Partner with leadership to monitor project progress and action items.
• Prepare communications, policies, and training materials for EH&S and OIEC.
• Serve as point of contact for visitors and vendors.
• Drive assigned projects to completion with accuracy and timeliness.

Skills

MS Office

Organizational skills

Project management

Communication

Attention to detail

Independent work

Data analysis

Education

Bachelor’s degree

Associate's degree

Tools

SAP/VIM

Concur

Job description

Stella-Jones in Lenexa, KS is seeking an Administrative Coordinator to support the COO, EH&S, and OIEC. This role blends traditional administrative duties with opportunities to participate in cross-functional projects, data analysis, and business initiatives.

This role will be based onsite at our Lenexa office and will be hybrid after training, typically with 3–4 days in the office. You will coordinate meetings, travel, reports, and procurement in SAP/VIM and Concur, helping leaders stay on