Administrative Coordinator

Stella Jones Corporation in; Lenexa (KS); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Stella-Jones is seeking an Administrative Coordinator to provide essential support to the COO, EH&S, and OIEC teams in Lenexa, Kansas. The role blends traditional administrative duties with opportunities to engage in cross-functional projects, data analysis, and business initiatives.

The position is onsite in Lenexa with a hybrid structure after training, typically 3 to 4 days in the Lenexa office. Ideal candidates are organized, motivated, and eager to grow into future roles within Stella-Jones.

Qualifications

• Bachelor's degree with 2+ years of related experience or Associate's with 5+ years.
• Experience in manufacturing, operations, and/or safety is a plus.
• Proficient in Microsoft Office; strong organizational and communication skills.

Responsibilities

• Provide day-to-day administrative support to the COO, EH&S, and OIEC leaders, including scheduling, correspondence, and document preparation.
• Coordinate and organize meetings, travel arrangements, and department activities.
• Support data collection, analysis, and preparation of reports, charts, and presentation materials.
• Manage the end-to-end procurement and invoicing lifecycle in SAP/VIM, including cross-departmental approval routing, PO generation, Goods Receipts/SES, and AP resolution for recurring and ad-hoc expenses.
• Coordinate expense management and reporting (Concur), ensuring timely reconciliation of corporate credit card expenses and compliance with company policies.
• Assist in maintaining departmental files, records, and compliance documents.

Skills

MS Office

Organizational skills

Project management

Data analysis

Education

Bachelor's degree

Associate's degree

Tools

SAP/VIM

Concur

Job description

Position Overview

The Administrative Coordinator at Stella-Jones provides critical support to the COO, Environmental Health & Safety (EH&S), and Operational Innovation & Excellence Center (OIEC) teams. This unique role is ideal for a highly organized and motivated individual who is eager to learn about the business, develop new skills, and grow into future roles within Stella-Jones. The position balances traditional administrative responsibilities with opportunities to participate in cross-functional projects, data analysis, and business initiatives.

This role will be based onsite at our Lenexa, Kansas office. This position will be hybrid, typically with 3 to 4 days in the Lenexa office once a period of training and integration is complete.

Principal Responsibilities

• Provide day-to-day administrative support to the COO, EH&S, and OIEC leaders, including scheduling, correspondence, and document preparation.
• Coordinate and organize meetings, travel arrangements, and department activities.
• Support data collection, analysis, and preparation of reports, charts, and presentation materials.
• Manage the end-to-end procurement and invoicing lifecycle in SAP/VIM, including cross-departmental approval routing, PO generation, Goods Receipts/SES, and AP resolution for recurring and ad-hoc expenses.
• Coordinate expense management and reporting (Concur), ensuring timely reconciliation of corporate credit card expenses and compliance with company policies.
• Assist in maintaining departmental files, records, and compliance documents.
• Partner with leadership teams to monitor progress on key projects and follow up on action items.
• Assist in preparing communications, policies, and training materials for EH&S and OIEC initiatives.
• Serve as a point of contact for visitors, vendors, and internal stakeholders.
• Take ownership of assigned projects and drive them to completion, ensuring accuracy and timeliness.
• Perform other duties as assigned to support business priorities.

Key Qualifications

• Bachelor's degree plus 2+ years of related experience (ideally in an administrative, project coordination, or business support capacity) -or- Associate's degree plus 5+ years of related experience required
• Prior experience in manufacturing, operations, and/or safety a plus

Required Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Organizational and project management skills; ability to manage multiple priorities.
• Excellent written and verbal communication.
• High attention to detail, accuracy, and follow-through.
• Ability to work independently and proactively while supporting multiple leaders.
• Analytical mindset; comfortable working with data and reporting tools.
• Collaborative and adaptable; able to work across departments.

Growth Opportunity

This role is designed as a launch point for future career opportunities within Stella-Jones. The Administrative Coordinator will gain exposure to multiple business functions, leadership decision-making, and key operational initiatives, positioning them for advancement into broader roles in operations, EH&S, continuous improvement, or business management.

Note: Employment at Stella-Jones in the United States is contingent upon the successful completion of a pre-employment drug test and criminal background check. Also, there is no visa sponsorship of any kind available for this role.

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