Hybrid Administrative & Operations Coordinator

Stella Jones Corporation in; Lenexa (KS); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Stella-Jones is seeking an Administrative Coordinator to provide essential support to the COO, EH&S, and OIEC teams in Lenexa, Kansas. The role blends traditional administrative duties with opportunities to engage in cross-functional projects, data analysis, and business initiatives.

The position is onsite in Lenexa with a hybrid structure after training, typically 3 to 4 days in the Lenexa office. Ideal candidates are organized, motivated, and eager to grow into future roles within Stella-Jones.

Qualifications

• Bachelor's degree with 2+ years of related experience or Associate's with 5+ years.
• Experience in manufacturing, operations, and/or safety is a plus.
• Proficient in Microsoft Office; strong organizational and communication skills.

Responsibilities

• Provide day-to-day administrative support to the COO, EH&S, and OIEC leaders, including scheduling, correspondence, and document preparation.
• Coordinate and organize meetings, travel arrangements, and department activities.
• Support data collection, analysis, and preparation of reports, charts, and presentation materials.
• Manage the end-to-end procurement and invoicing lifecycle in SAP/VIM, including cross-departmental approval routing, PO generation, Goods Receipts/SES, and AP resolution for recurring and ad-hoc expenses.
• Coordinate expense management and reporting (Concur), ensuring timely reconciliation of corporate credit card expenses and compliance with company policies.
• Assist in maintaining departmental files, records, and compliance documents.

Skills

MS Office

Organizational skills

Project management

Data analysis

Education

Bachelor's degree

Associate's degree

Tools

SAP/VIM

Concur

Job description

Stella-Jones is seeking an Administrative Coordinator to provide essential support to the COO, EH&S, and OIEC teams in Lenexa, Kansas. The role blends traditional administrative duties with opportunities to engage in cross-functional projects, data analysis, and business initiatives.

The position is onsite in Lenexa with a hybrid structure after training, typically 3 to 4 days in the Lenexa office. Ideal candidates are organized, motivated, and eager to grow into future roles within Stella-Jones.