Operations-Driven Administrative Assistant — Fast-Paced Office

iicrc-careers; Grand Rapids (MN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Overtime Opportunities

401(k)

Competitive salary

Opportunity for advancement

Paid time off

Training & development

Job summary

iicrc is seeking a diligent Administrative Assistant to support busy office operations, handle customer communications, scheduling, and paperwork.

You will prepare reports, process payments, manage files, and coordinate with managers. This full-time role requires a high school diploma and strong organizational skills. We offer opportunities for advancement and a collaborative team environment.

Qualifications

• High school diploma or equivalent
• Proven experience in administrative roles
• Familiarity with basic accounting principles
• Proficiency in computer applications
• Excellent communication and multitasking skills
• Attention to detail and problem-solving

Responsibilities

• Answer phones and provide exceptional customer service
• Coordinate schedules and manage job scheduling
• Maintain Work-in-Progress (WIP) board and daily schedules
• Complete FNOL documentation accurately
• Prepare job paperwork and convert estimates timely
• Oversee job file documentation and subcontractor activities
• Handle daily bookkeeping, payments, and accounts receivable
• Maintain organized file system and company calendar

Job description

iicrc is seeking a diligent Administrative Assistant to support busy office operations, handle customer communications, scheduling, and paperwork.

You will prepare reports, process payments, manage files, and coordinate with managers. This full-time role requires a high school diploma and strong organizational skills. We offer opportunities for advancement and a collaborative team environment.