Operations & Documentation Specialist

Talentify; San Diego (CA); On-site; USD 28,000 - 41,000; Full time

Job summary

Talentify is seeking an Administrative Support Specialist to provide comprehensive administrative and operational support to personnel, CIO, and senior managers in San Diego. The role covers logistics coordination, documentation management, inventory control, and project documentation to ensure compliant, productive operations.

The ideal candidate will manage multiple priorities, assist with IT and engineering teams, and maintain budgets and schedules while traveling as required for government

Qualifications

• Proficient with Microsoft Office Suite and documentation systems.
• Experience organizing technical data packages and lifecycle records.
• Ability to manage multiple administrative and logistics tasks.

Responsibilities

• Review and organize technical documentation and system design documents (TDPs).
• Support data entry, reporting, and management systems.
• Draft status reports and administrative summaries (lifecycle, obsolescence, CM).
• Maintain records and ensure contractual documentation compliance.
• Coordinate meetings and prepare materials.

Skills

Microsoft Office

Database management

Documentation systems

Organizational skills

Communication skills

Education

Bachelor’s degree in business administration, technical management, or related field

Job description

Talentify is seeking an Administrative Support Specialist to provide comprehensive administrative and operational support to personnel, CIO, and senior managers in San Diego. The role covers logistics coordination, documentation management, inventory control, and project documentation to ensure compliant, productive operations.

The ideal candidate will manage multiple priorities, assist with IT and engineering teams, and maintain budgets and schedules while traveling as required for government