Remote Administrative & Operations Specialist

simera-talent; San Francisco (CA); Remote; USD 55,000 - 70,000; Full time

Job summary

We are seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The ideal candidate is highly organized, reliable, and capable of managing documentation, coordinating tasks, maintaining accurate records, and supporting teams with day-to-day administrative needs.

Responsibilities include providing administrative support to internal teams and managers, managing documents, records, files, and databases, preparing reports,

Qualifications

• Experience providing administrative support in a fast-paced environment.
• Proficient with Google Workspace and Microsoft Office.
• Strong attention to detail and ability to meet deadlines.
• Experience with document management and data entry.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy.
• Assist with invoices, expense reports, and other administrative processes.
• Maintain organized digital filing and document management systems.
• Support onboarding and internal processes and administrative projects.
• Identify issues and recommend process improvements.
• Ensure company policies and procedures are followed; maintain confidentiality.

Skills

Verbal and written communication

Organizational skills

Attention to detail

Data entry

Multi-tasking

Problem solving

Google Workspace

Microsoft Office

Document management

Independent work

Tools

Google Workspace

Microsoft Office

Spreadsheets

Databases

Job description

We are seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The ideal candidate is highly organized, reliable, and capable of managing documentation, coordinating tasks, maintaining accurate records, and supporting teams with day-to-day administrative needs.

Responsibilities include providing administrative support to internal teams and managers, managing documents, records, files, and databases, preparing reports,