Administrative Support Specialist

Prescient Edge; San Diego (CA); On-site; USD 28,000 - 41,000; Part time

Job summary

Prescient Edge is hiring an Administrative Support Specialist to provide comprehensive administrative and operational support across logistics, documentation, inventory control, and project documentation. The role assists the CIO, senior managers, and technical teams, coordinating multiple priorities to sustain mission execution.

Requirements include a Bachelor’s degree and 5+ years in technical or logistics admin, strong MS Office and documentation-system skills, and the ability to work

Qualifications

• Bachelor’s degree in business administration, Technical Management, or related field.
• 5+ years of experience in administrative support within technical, scientific, or logistics environments.
• Proficient with Microsoft Office Suite (Excel, PowerPoint, Word).
• Experience with database management and documentation systems.
• Familiarity with management processes.

Responsibilities

• Administrative & Documentation Support: Review and organize technical documentation, specifications, and system design documents such as Technical Data Packages (TDPs).
• Inventory & Supply Chain Management: Receive, track, catalog, and organize supplies, equipment, and materials; conduct physical inventory counts.
• Operational Coordination: Coordinate logistics for visitors, demonstrations, meetings, and special events; schedule activities for personnel.
• Technical Administrative Support: Maintain and operate software for admin management and documentation; assist with configuration management and project documentation.
• Professional Development & Collaboration: Obtain and maintain security clearance and collaborate with CIO and senior leadership.

Skills

Organizational skills

Multitasking

Written & verbal communication

Teamwork

Independent work

Adaptability

Education

Bachelor's degree

Tools

Microsoft Office Suite

Database management

Job description

Administrative Support Specialist - (3119)

Job Title

Administrative Support Specialist

Location

Category

Research, Development, and Engineering

Job Type

Temporary

Staff

Education

Bachelor's Degree

Travel

Up to 100%

Security Clearance Required

None

Job Description

Job Title: Administrative Support Specialist

Position Summary:

The Administrative Support Specialist provides comprehensive administrative and operational support to personnel, ensuring efficient day-to-day operations and seamless coordination across all activities. This role supports logistics coordination, documentation management, inventory control, and general administrative functions to maintain an organized, compliant, and productive work environment. The Administrative Support Specialist shall assist the Chief Integration Officer (CIO), Senior Managers, and technical team members by managing administrative tasks related to operations, supply chain management, and project documentation. The ideal candidate is a self-starter capable of independently managing multiple priorities with minimal supervision to support mission execution and customer needs.

Key Responsibilities:

Administrative & Documentation Support:

• Review and organize technical documentation, specifications, and system design documents such as Technical Data Packages (TDPs)
• Support data entry, documentation management, and reporting in management systems and databases
• Draft status reports, white papers, and administrative summaries related to lifecycle, obsolescence, and configuration management
• Maintain accurate records and ensure compliance with contractual documentation requirements
• Develop and organize materials and coordinate meeting sessions

Inventory & Supply Chain Management:

• Receive, track, catalog, and organize supplies, equipment, and materials
• Conduct physical inventory counts and maintain accurate inventory records
• Monitor and document the lifecycle of equipment and supply components, including tracking obsolescence and material shortages (DMSMS)
• Coordinate procurement activities and maintain supply chain documentation

Operational Coordination:

• Coordinate logistics for visitors, demonstrations, meetings, and special events
• Schedule and support activities for all personnel to include administrative, travel, and logistics support
• Assist in planning and coordinating component-level tests, system tests, and laboratory evaluations
• Liaise with team members, engineers, and technicians to ensure operational needs are met

Technical Administrative Support:

• Maintain and operate various software applications for administrative management and documentation
• Support technical teams by organizing and tracking project-related administrative tasks
• Assist with configuration management and documentation of hardware and software systems
• Coordinate travel arrangements and logistics to meet government requirements
• Maintain budgets, tracking of projects and schedule

Professional Development & Collaboration:

• Obtain and maintain at least a Secret security clearance
• Accept guidance and direction from technical staff, senior leadership, and the CIO
• Build professional relationships and support organizational goals and future initiatives
• Execute occasional travel as required to support government contracts and operations

Job Requirements

Qualifications & Requirements:

Education & Experience:

• Bachelor’s degree in business administration, Technical Management, or related field
• 5+ years of experience in administrative support within technical, scientific, or logistics environments

Technical Skills:

• Proficient with Microsoft Office Suite (Excel, PowerPoint, Word)
• Experience with database management and documentation systems
• Familiarity with management processes

Core Competencies:

• Exceptional organizational and multitasking abilities with strong attention to detail
• Excellent written and verbal communication skills
• Strong teamwork and interpersonal skills
• Ability to work independently and manage multiple priorities
• Comfortable working in remote or onsite locations
• Adaptable and able to learn technical concepts to support specialized operations

Hourly rate: $20.00 - $30.00 an hour to be determined by the education, experience, knowledge, skills and the abilities of the applicant internal equity, and alignment with market data.

Prescient Edge is a Veteran-Owned Small Business (VOSB) founded as a counterintelligence (CI) and Human Intelligence (HUMINT) company in 2008. We are a global operations and solutions integrator delivering full-spectrum intelligence analysis support, training, security, and RD&E support solutions to the Department of Defense and throughout the intelligence community. Prescient Edge is an Equal Opportunity Employer (EEO). All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic that is protected by law. We strive to foster equity and inclusion throughout our organization because we believe that diversity of thought is critical for creating a safe and engaging work environment while also enabling the organization’s success.