Operations Coordinator: Project Support & Billing

JMF; Mechanicsburg (Cumberland County); On-site; USD 40,000 - 60,000; Full time

Job summary

Delphi Infrastructure Group (DIG) is seeking an Operations Coordinator to provide administrative and operational support to Project Managers and Operations leadership in Mechanicsburg, PA. You will manage job setup in Spectrum and help ensure accurate customer billing.

Responsibilities include processing AP invoices by job, tracking subcontractor activity, maintaining project records, and coordinating between Operations, PMs, and Accounting to keep projects moving smoothly.

Qualifications

• Minimum 2+ years in administrative or project support roles.
• Construction, utility, or project-based industry experience preferred.
• Experience with Spectrum or similar ERP systems strongly preferred.
• Strong organizational and time-management abilities.

Responsibilities

• Enter and maintain job information in Spectrum.
• Review and code AP invoices with the appropriate job numbers.
• Coordinate with Project Managers to verify work completion and invoice accuracy.
• Track subcontractor usage and maintain project-related records.
• Assist with customer billing and supporting documentation.
• Maintain project files and ensure accurate recordkeeping.
• Support reporting and data entry related to project operations.
• Coordinate communication between Operations, Project Managers, and Accounting.

Skills

Organizational skills

Communication skills

Time-management

Excel proficiency

Education

High school diploma or equivalent

Associate degree preferred

Tools

Spectrum ERP

Job description

Delphi Infrastructure Group (DIG) is seeking an Operations Coordinator to provide administrative and operational support to Project Managers and Operations leadership in Mechanicsburg, PA. You will manage job setup in Spectrum and help ensure accurate customer billing.

Responsibilities include processing AP invoices by job, tracking subcontractor activity, maintaining project records, and coordinating between Operations, PMs, and Accounting to keep projects moving smoothly.