Construction Ops Coordinator: Projects & Billing

Schneider Electric; Westmont (IL); On-site; USD 54,000 - 82,000; Full time

Job summary

Schneider Electric is seeking an Operations Coordinator to assist with managing, processing, and troubleshooting tasks essential to efficient project execution. You will provide administrative support, accounting assistance, and general office support.

The role requires strong organizational skills, proficiency with Microsoft Office (Teams, Outlook, Excel), basic accounting knowledge, and experience in the construction industry.

Qualifications

• High school diploma or GED required.
• Minimum 3 years relevant work experience.
• Experience providing administrative support in the construction industry.
• This position requires a high level of organizational expertise with a customer-centric, self-starting, adaptable, and team-oriented mindset.

Responsibilities

• Initial project setup in the system of record, ensuring timely processing and posting of information.
• Create customer billings and generate necessary billing forms, releases, etc.
• Create subcontractor agreements and process change orders.
• Establish and maintain a variety of files and records consistently.
• CIP - CCIP/OCIP enrollment paperwork.
• Knowledge of Certified Payroll/Davis Bacon requirements.
• Submit requests for new vendor and customer setups, including subcontractor pre-qualification support.
• Assist in initiating support requests to the contract team for legal review of contracts and related items.
• Attend meetings and conferences as needed.
• Provide sales support as required.
• Perform general office duties, including maintaining office supply inventory and planning office events.
• Provide exceptional customer service to internal/external customers and vendors.
• Other tasks as assigned.

Skills

Strong organizational skills

Detail-oriented

Excellent communication skills

Customer relation skills

Self-motivated

Team player mindset

Education

High school diploma or GED

Tools

Microsoft Excel

Smartsheet

ERP system

Outlook

Teams

Job description

Schneider Electric is seeking an Operations Coordinator to assist with managing, processing, and troubleshooting tasks essential to efficient project execution. You will provide administrative support, accounting assistance, and general office support.

The role requires strong organizational skills, proficiency with Microsoft Office (Teams, Outlook, Excel), basic accounting knowledge, and experience in the construction industry.