Mobile Billing Coordinator

Penn Power Group, LLC; Cranberry Township (Butler County); On-site; USD 42,000 - 65,000; Full time

Job summary

Penn Power Group is seeking a Mobile Billing Coordinator to generate invoices from repair orders and submit them for approval and payment. You will handle client questions, discrepancies, and maintain accurate billing records while supporting mobile repair operations.

The role requires strong numerical aptitude, excellent customer service, and the ability to multitask in a fast-paced environment. Prior billing experience and proficiency with billing software and Excel are preferred.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 2+ years of experience in billing, invoicing, or accounts receivable; fleet/diesel service exposure a plus.
• Strong numerical aptitude and attention to detail; able to resolve discrepancies.
• Proficiency with billing/invoicing software and accounting systems; strong Excel skills.
• Excellent written and verbal communication; professional handling of client questions and complaints.

Responsibilities

• Correspond with clients, answer questions, and resolve issues.
• Prepare and send invoices.
• Maintain and update records.
• Create and manage client accounts.
• Reconcile account discrepancies.
• Maintain billing records and reports.
• Collaborate across departments for accurate reporting.
• Ensure compliance with accounting regulations and policies.
• Provide excellent customer service to clients and stakeholders.

Skills

Numerical aptitude

Attention to detail

Communication skills

Multitasking

Time management

Education

Accounting/Finance degree

Related field degree

Tools

Billing software

Microsoft Excel

Accounting systems

Job description

Description

Penn Power Group is a heavy-duty diesel services and parts distribution company with over 50 years of experience serving customers across the Mid-Atlantic and Northeast. We're looking for a detail-oriented Mobile Billing Coordinator to join our team and support accurate, timely billing for our mobile repair operations.

The Mobile Billing Coordinator will be responsible for creating invoices from repair orders and submitting them to customers for approval and payment. This role also handles client complaints and follows up on any issues relating to the billing process.

To be successful as a Billing Coordinator, you should be able to multitask without compromising the accuracy of your work. An outstanding Billing Coordinator will have strong numerical aptitude and excellent customer service skills.

Requirements

Responsibilities

• Corresponding with clients, answering questions, and resolving issues.


• Preparing and sending invoices.


• Maintaining and updating records.


• Creating and managing client accounts.


• Reconciling account discrepancies.


• Maintain accurate and complete billing records and reports.


• Collaborate with other departments to ensure accurate and timely reporting and analysis.


• Ensure compliance with accounting and financial regulations and policies.


• Provide excellent customer service to clients and other stakeholders.

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.


• 2+ years of experience in billing, invoicing, or accounts receivable; experience working from repair orders or in a fleet/diesel service environment a plus.


• Strong numerical aptitude and attention to detail, with the ability to spot and resolve discrepancies.


• Proficiency with billing/invoicing software and accounting systems; solid Microsoft Excel skills.


• Excellent written and verbal communication skills, with the ability to professionally handle client questions and complaints.


• Strong multitasking and time-management skills, with the ability to manage a high volume of invoices and accounts without sacrificing accuracy.


• Working knowledge of accounting principles, billing regulations, and compliance standards.


• Ability to collaborate effectively across departments to support accurate reporting.


• Ability to maintain confidentiality of sensitive financial and client information.

About Penn Power Group

Penn Power Group is a heavy-duty diesel services and parts distribution company with over 50 years of experience serving customers across the Mid-Atlantic and Northeast. To learn more, visit www.pennpowergroup.com.

Penn Power Group is an Equal Opportunity Employer and federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We have implemented an affirmative action plan to ensure equal employment opportunities for females, minorities, individuals with disabilities, and qualified targeted veterans.

We make reasonable accommodations for individuals with disabilities to apply for employment. Contact [e-mail] or [phone] ONLY to request an accommodation or to be included in our affirmative action program. Resumes sent to this address will not be accepted.