Operations Coordinator

JMF; Mechanicsburg (Cumberland County); On-site; USD 40,000 - 60,000; Full time

Job summary

Delphi Infrastructure Group (DIG) is seeking an Operations Coordinator to provide administrative and operational support to Project Managers and Operations leadership in Mechanicsburg, PA. You will manage job setup in Spectrum and help ensure accurate customer billing.

Responsibilities include processing AP invoices by job, tracking subcontractor activity, maintaining project records, and coordinating between Operations, PMs, and Accounting to keep projects moving smoothly.

Qualifications

• Minimum 2+ years in administrative or project support roles.
• Construction, utility, or project-based industry experience preferred.
• Experience with Spectrum or similar ERP systems strongly preferred.
• Strong organizational and time-management abilities.

Responsibilities

• Enter and maintain job information in Spectrum.
• Review and code AP invoices with the appropriate job numbers.
• Coordinate with Project Managers to verify work completion and invoice accuracy.
• Track subcontractor usage and maintain project-related records.
• Assist with customer billing and supporting documentation.
• Maintain project files and ensure accurate recordkeeping.
• Support reporting and data entry related to project operations.
• Coordinate communication between Operations, Project Managers, and Accounting.

Skills

Organizational skills

Communication skills

Time-management

Excel proficiency

Education

High school diploma or equivalent

Associate degree preferred

Tools

Spectrum ERP

Job description

Company Overview:

Delphi Infrastructure Group (DIG) is a leading specialty contractor providing repair, replacement, and maintenance services for utility customers across the gas, electrical, telecommunications, and water end markets. We provide services to our customers under 4 company brands: Precision Pipeline Services, SabCon Underground, Allegheny Contracting, and JMF.

About the Role:

The Operations Coordinator provides administrative and operational support to Project Managers and Operations leadership. This role is responsible for job setup and maintenance in Spectrum, coordinating project-related documentation, supporting subcontractor and vendor tracking, assisting with invoice review and coding, and helping ensure accurate customer billing. The Operations Coordinator serves as a key liaison between Operations, Project Management, and Accounting to support efficient project execution.

Essential Duties & Responsibilities:

• Enter and maintain job information in Spectrum.
• Review and code AP invoices with the appropriate job numbers.
• Coordinate with Project Managers to verify work completion and invoice accuracy.
• Track subcontractor usage and maintain project-related records.
• Assist with customer billing and supporting documentation.
• Maintain project files and ensure accurate recordkeeping.
• Support reporting and data entry related to project operations.
• Coordinate communication between Operations, Project Managers, and Accounting.
• Perform other administrative and operational duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of administrative, project support, or operations coordination experience.
• Construction, utility, or project-based industry experience preferred.
• Experience with Spectrum or similar ERP systems strongly preferred.
• Strong organizational, communication, and time-management skills.
• Proficient in Microsoft Office Suite, particularly Excel.