Operations Coordinator: Office & Admin Champion

Hawthorne Lane; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

Retirement benefits

Professional development

Job summary

Hawthorne Lane is seeking an experienced Office Administrator to ensure a welcoming, organized, and well-supported workplace in Washington, DC. You will coordinate meetings, travel, and vendor relationships while maintaining calendars and assisting with onboarding and events.

The role emphasizes proactive problem-solving, collaboration across departments, and a strong tech-savvy approach with Microsoft Office tools.

Qualifications

• Minimum three years of professional experience and a welcoming presence with clients and vendors.
• Highly organized with ability to manage competing priorities and numerous details.
• Collaborative mindset and ability to work across departments.
• Proactive, ownership-driven and able to improve processes.
• Tech-savvy with Microsoft Office, Excel, and Outlook.

Responsibilities

• Serve as a central resource for day-to-day office needs, ensuring the workplace remains welcoming, organized, and fully supported.
• Coordinate meetings, appointments, visitors, and other office logistics while providing a polished experience for clients and guests.
• Oversee office supplies, kitchen inventory, equipment, repairs, and general workplace upkeep, partnering with vendors and internal teams as needed.
• Support partners with administrative needs, including expense reporting, scheduling, travel coordination, and other day-to-day requests.
• Support team coordination by keeping calendars up to date and assisting with logistics for new-hire onboarding.
• Oversee external office partnerships by coordinating with vendors to address day-to-day needs and maintain a well-run workplace.
• Handle office and financial administration by managing incoming mail and supporting invoice and basic bookkeeping activities.
• Organize team gatherings, professional events, celebrations, and conferences from initial planning through completion.
• Support the organization and upkeep of office resources, working with vendors as needed to ensure the team has what it needs to operate effectively.
• Assist with ad hoc projects through supporting social media and website updates.

Skills

Office administration

Client/vendor interaction

Calendar management

Travel coordination

Invoicing

Tools

MS Excel

MS Outlook

Job description

Hawthorne Lane is seeking an experienced Office Administrator to ensure a welcoming, organized, and well-supported workplace in Washington, DC. You will coordinate meetings, travel, and vendor relationships while maintaining calendars and assisting with onboarding and events.

The role emphasizes proactive problem-solving, collaboration across departments, and a strong tech-savvy approach with Microsoft Office tools.