Operations Coordinator - Aspire & Scheduling Expert

BOTANICAL DESIGNS LLC; Rockville (MD); On-site; USD 29,000 - 32,000; Full time

Job summary

Botanical Designs LLC is seeking an Operations Coordinator at our Rockville, MD location. The role focuses on Aspire software management, scheduling, invoicing and inventory control to keep maintenance, irrigation and installation teams operating efficiently.

The ideal candidate has 2+ years in operations or admin support, strong Excel skills, and a detail-oriented, tech-savvy mindset. This is an in-person, full-time role with occasional warehouse involvement and cross‑department collaboration.

Qualifications

• 2+ years of experience in operations, scheduling, or administrative support (landscape/horticulture preferred).
• Strong working knowledge of Aspire (or similar project management/ERP software).
• High attention to detail and organizational skills.
• Ability to prioritize multiple tasks with tight deadlines.
• Strong communication and collaboration skills across departments.

Responsibilities

• Aspire System Management: serve as branch expert and point-of-contact for Aspire; manage all service tickets for Maintenance, Irrigation and Install divisions; conduct punch audits; generate reports and dashboards.
• Scheduling & Ticket Oversight: coordinate daily/weekly scheduling to maximize crew efficiency; review open tickets to prevent backlogs; align tickets with staffing.
• Invoicing & Data Accuracy: assist with invoice preparation in Aspire; ensure accuracy before submission; match tickets with billing records; resolve discrepancies.
• Inventory & Procurement Support: track plant, container, and material inventory in Aspire; perform inventory audits; coordinate with Procurement; support warehouse documentation.
• Operational Support: provide cross-department coordination; assist leadership in Aspire best practices; support special projects and seasonal spikes.

Skills

Scheduling

Invoicing

Inventory management

Aspire software

Excel

Cross-department coordination

Communication

Tools

Aspire software

ERP software

Microsoft Excel

Job description

Botanical Designs LLC is seeking an Operations Coordinator at our Rockville, MD location. The role focuses on Aspire software management, scheduling, invoicing and inventory control to keep maintenance, irrigation and installation teams operating efficiently.

The ideal candidate has 2+ years in operations or admin support, strong Excel skills, and a detail-oriented, tech-savvy mindset. This is an in-person, full-time role with occasional warehouse involvement and cross‑department collaboration.