Construction Scheduler / Coordinator – Shared Services

Hittle Landscaping; Westfield (IN); On-site; USD 52,000 - 78,000; Full time

Job summary

Hittle Landscaping is seeking a skilled Scheduler/Construction Coordinator to maintain the master construction schedule and a rolling two- to four-week look-ahead for Commercial Construction and Production Homes. You will integrate PM priorities, field readiness, crew capacity, materials, equipment, and subcontractor availability into a clear, actionable plan.

You will collect inputs from PMs, field leaders, irrigation teams, procurement, and subs; track prerequisites; identify conflicts; and

Qualifications

• Two or more years in scheduling, dispatch, or project coordination within construction.
• Strong organization and ability to manage changing priorities among teams.
• Ability to understand sequencing and confirm readiness versus tentative dates.
• Proficiency with Excel, Outlook, Teams, and scheduling/work-order systems.
• Clear communication with factual options to resolve conflicts.

Responsibilities

• Maintain master construction schedule and 2–4 week look-ahead for both divisions with daily updates.
• Collect and validate scheduling inputs from PMs, field leaders, irrigation teams, procurement, and subs.
• Track prerequisites such as site readiness, approvals, materials, access, and equipment.
• Identify resource conflicts and present options to GM for decisions.
• Publish crew assignments and schedule changes; confirm updates reach affected teams.
• Coordinate material and equipment timing with owners to align with work.
• Maintain work orders, tickets, dates, status, and scheduling records in Aspire or approved systems.
• Track planned vs. actual starts/completions; record delay reasons for reports.
• Support scheduling meetings with concise constraints and deadlines.
• Maintain revisions and flag incomplete information; avoid basing on assumptions.
• Use Aspire data as a planning tool to support decisions, not just record-keeping.

Skills

Scheduling

Dispatch

Construction admin

Project coordination

Excel

Outlook

Teams

Scheduling systems

Communication

Organization

Tools

Aspire

Procore

ERP systems

Job description

Position summary

Maintain a reliable, coordinated construction schedule supporting Commercial Construction and Production Homes. Integrate PM priorities, field readiness, crew capacity, materials, equipment, and subcontractor availability into an actionable schedule. Keep scheduling and work-order information current in company systems and make constraints visible before they disrupt execution.

Key responsibilities

• Maintain the master construction schedule and a rolling two- to four-week look-ahead for both divisions, with daily updates as conditions change.
• Collect and validate scheduling inputs from PMs, field leaders, irrigation teams, procurement, and subcontractors.
• Track prerequisites such as lot or site readiness, approvals, materials, access, equipment, and predecessor work.
• Identify resource conflicts, unrealistic commitments, and idle capacity; present options to the General Manager, Construction Services, for decision.
• Publish approved crew assignments and schedule changes through agreed channels; confirm that affected teams receive updates.
• Coordinate material and equipment timing with responsible owners to align deliveries with confirmed work.
• Maintain work orders, tickets, dates, status, and scheduling records in Aspire or other approved systems.
• Track planned versus actual starts and completions, record delay reasons, and support schedule-performance reporting.
• Support scheduling meetings with a concise list of constraints, decisions required, owners, and deadlines.
• Maintain an accessible record of schedule revisions and commitments; flag incomplete information instead of treating assumptions as confirmed.
• Use Aspire scheduling and work-order data as a planning tool, keeping it current and accurate so it supports schedule decisions rather than serving only as a record.

Required Qualifications

• Two or more years of scheduling, dispatch, construction administration, project coordination, or comparable operations experience.
• Strong organization, accuracy, and ability to coordinate changing priorities across multiple teams.
• Ability to understand construction sequencing and distinguish confirmed readiness from tentative dates.
• Proficiency with Excel, Outlook, Teams, and scheduling or work-order systems.
• Clear communication and ability to elevate conflicts with facts and practical options.

Preferred Qualifications

• Landscape construction, irrigation, production home, or commercial subcontractor experience.
• Experience with Aspire, Procore, or similar project and ERP systems.
• Experience coordinating crews, subcontractors, material deliveries, and equipment availability.

Work environment

Combination of office and active construction-site work, with local travel as needed. Work may require early starts and seasonal schedule flexibility. Site visits involve walking on uneven terrain and exposure to weather; required personal protective equipment must be used. Essential duties may be performed with reasonable accommodation.