Onsite Operations Coordinator - Aspire & Scheduling Pro

Botanical Designs, LLC.; Rockville (MD); On-site; USD 29,000 - 32,000; Full time

Job summary

Botanical Designs LLC. seeks an Operations Coordinator for the Rockville, MD branch to support scheduling, invoicing, and Aspire software operations.

The role ensures accurate schedules, punch audits, and proper inventory tracking while coordinating with maintenance, installation, and procurement teams. Ideal candidates are highly detail-oriented, tech-savvy, and able to thrive in a fast-paced environment where accuracy and follow-through are critical.

Qualifications

• 2+ years of experience in operations, scheduling, or admin support (landscape/horticulture preferred)
• Strong working knowledge of Aspire or similar project management/ERP software
• High attention to detail and organizational skills
• Ability to prioritize multiple tasks with tight deadlines
• Strong communication and cross-department collaboration skills
• Proficiency in Microsoft Office Suite (Excel)
• Experience with invoicing and inventory management

Responsibilities

• Aspire System Management: act as branch expert for Aspire, manage service tickets, perform punch audits, generate reports.
• Scheduling & Ticket Oversight: coordinate daily/weekly scheduling, review tickets, align with staffing.
• Invoicing & Data Accuracy: assist with invoices, match with billing records, resolve discrepancies.
• Inventory & Procurement Support: track inventory, assist with audits, coordinate with procurement.
• Operational Support: coordinate across Maintenance, Install, Procurement and Admin; assist training and process improvements.

Skills

Scheduling

Ticket management

Communication

Attention to detail

Organizational skills

Tools

Aspire software

Microsoft Excel

Job description

Botanical Designs LLC. seeks an Operations Coordinator for the Rockville, MD branch to support scheduling, invoicing, and Aspire software operations.

The role ensures accurate schedules, punch audits, and proper inventory tracking while coordinating with maintenance, installation, and procurement teams. Ideal candidates are highly detail-oriented, tech-savvy, and able to thrive in a fast-paced environment where accuracy and follow-through are critical.