Operations Coordinator [83674]

Onward Search; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance.

Life Insurance.

401(k) Program.

eLearning and Ongoing Training.

Education Reimbursement.

Job summary

Onward Search in New York City is seeking an Operations Coordinator to join our client’s team. This on-site role focuses on managing international billing, media, and creative operations, ideal for candidates with 1+ years in billing or campaign operations within in-house or agency settings.

The position emphasizes day-to-day billing support, cross-team collaboration, and meticulous tracking of financial documents.

Qualifications

• 1-3 years of experience in billing or campaign operations within corporate/agency settings.
• Strong organizational skills and attention to detail.
• Excellent communication abilities with internal/external stakeholders.
• Experience with submitting invoices or managing billing is advantageous.
• Ability to support team members virtually and onsite in NYC; familiarity with organizational tools like Asana or Airtable is a plus.

Responsibilities

• Support day-to-day billing functions and vendor operations.
• Collaborate with international marketing teams to coordinate creative requests.
• Maintain financial tracking documents and resolve billing discrepancies.
• Proactively address ad hoc requests related to payments and vendor information.
• Facilitate communication between internal teams and external vendors to ensure billing processes run smoothly.

Skills

Billing operations

Organizational skills

Communication skills

Asana familiarity

Tools

Asana

Airtable

Job description

Our client, a media organization, is seeking an Operations Coordinator to join their team in New York City. This on-site role focuses on managing international billing, media, and creative operations. The position is ideal for candidates with 1+ years of experience in billing or campaign operations within an in-house or agency setting.

Operations Coordinator Responsibilities:

• Support day-to-day billing functions and vendor operations.
• Collaborate with international marketing teams to coordinate creative requests.
• Maintain financial tracking documents and resolve billing discrepancies.
• Proactively address ad hoc requests related to payments and vendor information.
• Facilitate communication between internal teams and external vendors to ensure billing processes run smoothly.

Operations Coordinator Qualifications:

• 1-3 years of experience in billing or campaign operations, preferably in a corporate or agency environment.
• Strong organizational skills with a detail-oriented approach.
• Excellent communication abilities to liaise with internal departments and external vendors.
• Experience with submitting invoices or managing billing is advantageous.
• Ability to support team members virtually and onsite in NYC; familiarity with organizational tools like Asana or Airtable is a plus.

Perks and Benefits:

• Medical, Dental, and Vision Insurance.
• Life Insurance.
• 401(k) Program.
• eLearning and Ongoing Training.
• Education Reimbursement.

Eligibility requires working over 30 hours per week on an assignment lasting at least 10 weeks.