Activation & Billing Operations Analyst

Omnicom Media; New York (NY); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical and dental coverage

401(k) plans

Employee stock purchase program

Paid family benefits

Job summary

Omnicom Media in New York seeks a detail-oriented Operations & Billing Coordinator to manage insertion orders, input media schedules into Prisma & MBOX, and prepare monthly billing reports for digital media buys. You will perform monthly invoice matching and work with Shared Services to resolve discrepancies, while supporting process automation across the organization.

The role requires strong Excel skills (VLOOKUP, SUMIFS, PivotTables), excellent communication, and a proactive, team-oriented

Qualifications

• Exceptional organizational skills with a high attention to detail.
• Excellent written and verbal communication skills.
• Analytical Mindset.
• Thrives on accomplishing tasks accurately and efficiently.
• Maintain a high level of integrity and be a team player.
• Ability to prioritize, shift attention when prompted, and work in a fast-paced environment.
• Proficient in Microsoft Office Suite (Excel requirements: VLOOKUP, SUMIFS, PIVOTS, etc.).
• Experience with MediaOcean products a plus.

Responsibilities

• Utilize internal tools to review and send Insertion Orders to vendors and support maintenance of tracking client spends.
• Input and steward media schedule data into Prisma & MBOX.
• Prepare and distribute monthly capital billing reports based on Digital media buys/orders.
• Perform monthly invoice matching within Prisma.
• Collaborate with our Shared Services and Financial Operations teams to reconcile billing and invoice discrepancies.
• Participate with Operations to streamline and automate processes across the business.
• Establish a positive and professional working relationship with all Orion staff.
• Assist with ad hoc operations requests.

Skills

Organizational skills

Communication skills

Analytical mindset

Attention to detail

Team player

Prioritization

Microsoft Excel

MediaOcean experience

Tools

Excel (VLOOKUP)

SUMIFS

PivotTables

MediaOcean

Job description

Omnicom Media in New York seeks a detail-oriented Operations & Billing Coordinator to manage insertion orders, input media schedules into Prisma & MBOX, and prepare monthly billing reports for digital media buys. You will perform monthly invoice matching and work with Shared Services to resolve discrepancies, while supporting process automation across the organization.

The role requires strong Excel skills (VLOOKUP, SUMIFS, PivotTables), excellent communication, and a proactive, team-oriented