Operations Coordinator

Research And Developement Industries Inc; New York (NY); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Group Medical

Dental

Vision

Life Insurance

Retirement Savings

PSL

Job summary

Research And Developement Industries Inc seeks an Operations Coordinator to support international billing, vendor operations, and campaign workflows. The role entails coordinating creative requests and interfacing with marketing and content teams across regions to ensure content availability and accurate data across platforms.

The position requires 1–3 years in billing or marketing operations and familiarity with advertising products.

Qualifications

• 1-3 years in billing, marketing ops, or media agency environments.
• Invoicing or billing process experience preferred.
• Advertising and ad platform familiarity preferred.

Responsibilities

• Support creative operations by coordinating media plan requests and working with international teams to track content availability.
• Monitor daily workflows, update project boards, and lead stand-ups to keep tasks progressing.
• Maintain billing trackers and financial docs; resolve discrepancies with vendors and internal teams.
• Address inquiries on payment status, vendor data, and onboarding issues to ensure smooth billing processes.
• Build relationships with Marketing Strategy, FP&A, Procure to Pay, Sourcing, and Global Business Services; assist vendor onboarding and issue resolution.

Skills

Billing operations

Campaign operations

Media advertising knowledge

Cross-functional collaboration

Tools

Asana

Airtable

Job description

Operations Coordinator PMOUNTJP00001598

• Hourly pay: $30/hr
• Worksite: Leading digital streaming network (New York, NY 10036 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 9 Month Assignment

A leading digital streaming network seeks an Operations Coordinator to support international billing, vendor operations, creative requests, and campaign operations while coordinating workflows across internal teams and external partners.

Operations Coordinator Responsibilities:

• Support creative operations by assisting with creative requests related to media plans, coordinating requests for campaign creatives, and collaborating with international marketing and content teams to maintain current information on regional content availability.
• Monitor daily workflows, update project boards, and facilitate daily stand-ups or status meetings to keep team members aligned and ensure operational tasks progress effectively.
• Maintain team billing trackers and related financial documents, submit and manage billing information, and work with vendors and internal teams to resolve billing discrepancies and onboarding requests.
• Proactively address vendor, teammate, and internal client inquiries regarding payment status, vendor information, and other ad hoc operational requests; respond to communications and initiate meetings as needed to ensure billing processes are followed.
• Maintain working relationships with Marketing Strategy, Financial Planning and Analysis, Procure to Pay, Sourcing, Global Business Services, other marketing teams, and external vendors to accurately and efficiently exchange information; support new vendor onboarding through the applicable platform and troubleshoot payment, remittance, net terms, profile management, and onboarding issues.

Operations Coordinator Qualifications:

• 1-3 years of experience in billing, marketing operations, campaign operations, or media agency environments, preferably within an in-house corporate environment or agency.
• Experience submitting invoices or managing billing processes is preferred.
• Experience in advertising, including familiarity with creative specifications and ad platforms, is preferred.
• Experience working with media agencies or paid media advertising products is preferred.
• Experience with organizational and workflow management software such as Asana or Airtable is preferred.

Shift:

• 9:00 AM to 6:00 PM Eastern Time.