Operations Coordinator IV

Russell Tobin; Cupertino (CA); On-site; USD 62,000 - 66,000; Part time

Benefits offered by this job

Healthcare coverage

Job summary

PrideGlobal is seeking an Operations Coordinator for a leading technology organization in Cupertino, CA. This role supports day-to-day workplace operations across facilities, equipment, vendors, and administrative needs in a fast-paced corporate setting.

The ideal candidate has 7–10 years in operations or facilities coordination, with strong vendor management, asset tracking, and independent problem-solving. This onsite position requires availability Tue-Thu, 24 hours per week.

Qualifications

• Excellent written and verbal communication with stakeholders at all levels.
• Strong judgment, discretion, diplomacy, organization and problem-solving skills.
• Ability to work independently, prioritize competing demands, and adapt to changing requirements.
• Proficiency with productivity and collaboration tools such as Calendar, spreadsheets, presentation tools, and Slack.

Responsibilities

• Coordinate daily workplace operations across multiple buildings, partnering with Facilities, IT, Security, janitorial teams, vendors, and internal stakeholders to resolve operational needs.
• Manage equipment and asset processes including requests, ordering, shipment tracking, loaner distribution, inventory reconciliation, and asset records.
• Oversee inventory of office supplies, snacks, beverages, and other workplace materials to keep common areas stocked.
• Coordinate conference room readiness, AV/facilities requests, mailroom activities, service tickets, office walkthroughs, and workplace standards.
• Support space planning initiatives, seating chart updates, office moves, events, catering, visitor coordination, and other admin projects.

Skills

Excellent written and verbal comms

Strong judgment and problem-solving

Independent work

Productivity tools (Calendar, Slack,/g

Tools

Oomnitza or similar asset management platforms

Job description

Operations Coordinator

A leading technology organization is seeking a highly organized and proactive Operations Coordinator to support day-to-day workplace operations in a fast-paced, high-visibility corporate environment. This role will serve as a key point of contact for facilities, equipment, vendors, workplace services, and administrative needs. The ideal candidate is professional, resourceful, discreet, detail-oriented, and able to independently manage multiple priorities while working with diverse stakeholders.

Important Details

• Employment Type - Contract - Part time
• Duration - 12 months
• Location - Cupertino, CA
• Pay Range - $45 - $48 hourly on W2
• Work Arrangement - 100% Onsite
• Schedule - Tuesday, Wednesday & Thursday; 8 hours/day; 24 hours/week

Responsibilities Include

• Coordinate daily workplace operations across multiple buildings, partnering with Facilities, IT, Security, janitorial teams, vendors, and internal stakeholders to quickly resolve operational needs.
• Manage equipment and asset processes, including requests, ordering, shipment tracking, loaner distribution, inventory reconciliation, and asset records.
• Oversee inventory of office supplies, snacks, beverages, and other workplace materials to ensure common areas remain organized and fully stocked.
• Coordinate conference room readiness, AV/facilities requests, mailroom activities, service tickets, office walkthroughs, and workplace standards.
• Support space planning initiatives, seating chart updates, office moves, events, catering, visitor coordination, and other administrative projects as needed.

Qualifications

• 7-10 years of experience in operations coordination, workplace operations, office operations, facilities coordination, or a similar high-responsibility administrative/operations role.
• Experience managing vendors and cross-functional stakeholders in a fast-paced environment.
• Experience managing equipment/assets, inventory, shipments, or related operational processes.
• Experience supporting facilities operations, office moves, seating logistics, or space planning.

Other qualifications/requirements

• Excellent written and verbal communication skills with a professional approach to working with stakeholders at all levels.
• Strong judgment, discretion, diplomacy, organization, and problem-solving skills.
• Ability to work independently, prioritize competing demands, and adapt to changing requirements.
• Comfortable learning and using inventory/asset management systems and creating tracking tools as needed.
• Proficiency with productivity and collaboration tools such as Calendar, spreadsheets, presentation tools, and Slack.
• Ability to safely handle and transport items weighing up to 30 pounds.
• Must be comfortable working 100% onsite in Cupertino, CA, three days per week.

Must-Haves

• 7-10 years of relevant operations, workplace, office, facilities, or administrative operations experience.
• Strong vendor and stakeholder coordination experience.
• Hands-on asset/equipment tracking and inventory management experience.
• Experience with facilities operations, space planning, office moves, or seating logistics.
• Excellent organization, communication, prioritization, judgment, and problem-solving skills.
• Ability to work independently in a fast-paced, highly cross-functional environment.
• Availability for the Tuesday-Thursday, 24-hour/week onsite schedule.

Nice-to-Haves

• Experience supporting technology or other fast-paced corporate environments.
• Experience with asset management platforms such as Oomnitza or similar systems.
• Experience coordinating conference rooms, AV requests, onsite events, catering, or visitor logistics.
• Experience providing overflow support to executive/administrative teams.
• Familiarity with Slack and other productivity tools such as Calendar, Numbers, Pages, or Keynote.

#RTA

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Benefits

• PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.