Operations & Client Services Coordinator

Jobgether; United States; Remote; USD 25,000 - 39,000; Part time

Benefits offered by this job

Remote work

Part-time schedule

Weekday flexibility

Broad responsibilities

Ownership and autonomy

Job summary

Jobgether is seeking an Operations & Client Services Coordinator based in the United States for a remote, part-time role that combines client services, administrative coordination, technology support, and executive assistance.

You will serve as a key point of contact for client inquiries, billing follow-ups, contract renewals, and operational issues, ensuring requests are handled promptly and professionally.

Qualifications

• Excellent written and spoken English, with professional client communication.
• Experience in operations, administration, executive assistance, customer service, or related support functions.
• Strong client service skills and ability to handle inquiries, follow-ups, and sensitive situations professionally.
• Proficiency with Google Workspace and comfort managing user accounts and learning new platforms.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Proactive problem-solving and good judgment for when to escalate.

Responsibilities

• Respond to client questions regarding billing, accounts, schedules, contracts, and services.
• Monitor delayed or failed payments and upcoming contract renewals to ensure timely follow-ups.
• Coordinate with internal teams to resolve client concerns and escalate urgent matters to leadership.
• Review operational reports, identify items needing attention, and follow up on missing information or inconsistencies.
• Maintain accurate client, employee, billing, and operational records across company systems.
• Assist with time tracking corrections and payroll preparation as part of compensation support.
• Support recurring administrative processes and special projects as needed.
• Create and maintain email addresses, user accounts, and Google Workspace groups.
• Troubleshoot routine account and technology issues and learn new software workflows.
• Manage calendars, appointments, inboxes, and executive schedules; organize inboxes for executives.

Tools

Google Workspace

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Operations & Client Services Coordinator based in United States.

Support the smooth day-to-day running of business operations in a remote, part-time role combining client services, administrative coordination, technology support, and executive assistance. You will serve as a key point of contact for client inquiries, billing follow-ups, contract renewals, and operational issues, ensuring requests are handled promptly and professionally. Working closely with internal teams and executive leadership, you will maintain accurate records, coordinate essential workflows, and help identify potential problems before they escalate. You will also manage calendars, inboxes, user accounts, and recurring administrative tasks. This opportunity is ideal for a proactive, detail-oriented professional who communicates confidently, adapts quickly to new technologies, and takes ownership of responsibilities. The role offers a consistent weekday schedule within a remote environment that values reliability, discretion, and independent problem-solving.

Accountabilities:

You will help maintain efficient business operations while delivering responsive client support and reliable administrative assistance to the executive team. Your responsibilities will include:

• Client services: Respond to client questions regarding billing, accounts, schedules, contracts, and services, ensuring clear and professional communication.
• Payment and renewal follow-ups: Monitor delayed, declined, or failed payments and track upcoming contract renewals to ensure timely follow-up.
• Issue coordination: Work with relevant internal teams to resolve client concerns and escalate sensitive, unusual, or urgent matters to leadership.
• Operational reporting: Review operational reports, identify items requiring attention, and follow up on missing information, inconsistencies, and potential issues.
• Record management: Maintain accurate and up-to-date client, employee, billing, and operational records across company systems.
• Compensation and payroll support: Track compensation changes, client credits, and important employee conversations, while assisting with time-tracking corrections and payroll preparation.
• Administrative operations: Support recurring administrative processes, special projects, and other operational tasks as needed.
• Technology administration: Create and maintain email addresses, user accounts, team access permissions, and Google Workspace groups.
• Basic technical support: Troubleshoot routine account and technology issues, maintain accurate system information, and learn new software-based workflows.
• Executive assistance: Manage calendars, appointments, and meeting schedules; organize executive inboxes; and identify urgent or time-sensitive messages.
• Communication and follow-up: Assist with drafting emails, conducting research, tracking follow-up items, and providing general administrative support to executive team members.
• Confidentiality and accountability: Handle sensitive information discreetly, complete tasks accurately, and ensure important responsibilities are addressed without constant reminders.

Requirements:

The ideal candidate is organized, dependable, and comfortable balancing client communication with operational and executive support responsibilities. They should demonstrate sound judgment, strong attention to detail, and the ability to work independently in a remote environment. Key qualifications include:

• Excellent written and spoken English, with the ability to communicate professionally with clients, colleagues, and leadership.
• Experience in operations, administration, executive assistance, customer service, or a related support function.
• Strong client service skills and the ability to handle inquiries, follow-ups, and sensitive situations professionally.
• Proficiency with Google Workspace and confidence using digital tools, managing user accounts, and learning new platforms quickly.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail when maintaining records, reviewing reports, and handling administrative or financial information.
• Proactive problem-solving skills and good judgment when determining which issues to resolve independently and which to escalate.
• Ability to work autonomously, take ownership of responsibilities, and maintain consistent performance without frequent supervision.
• Professional discretion when handling confidential client, employee, payroll, and executive information.
• Reliable availability and responsiveness from Monday through Friday, with the ability to maintain a consistent weekday schedule.
• Experience with billing, payroll, accounts receivable, remote teams, or service-based businesses is beneficial but not required.

Benefits:

• Remote work: Work remotely without a requirement to work from a physical office.
• Part-time schedule: 20–25 hours per week.
• Weekday flexibility: Exact working hours may offer some flexibility, provided you maintain consistent availability and reliable responsiveness Monday through Friday.
• Broad responsibilities: Gain experience across client services, business operations, technology administration, and executive support.
• Ownership and autonomy: Opportunity to manage responsibilities independently and contribute directly to smooth business operations.
• Compensation: Salary or hourly pay rate is not specified in the job description.
• Additional benefits: Healthcare, paid time off, and other benefits are not specified.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role’s core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.