Operations Coordinator

AppleOne Employment Services; Seattle (WA); On-site; USD 60,000 - 70,000; Full time

Job summary

AppleOne Employment Services in Seattle, WA seeks a dependable Operations Coordinator with 3–5 years in administrative, operations, or project coordination to keep daily activities organized and on track.

You will support multiple departments, manage schedules, maintain records, prepare reports, and ensure action items are completed on time. This temp-to-hire role offers exposure to various business areas and potential long-term stability.

Qualifications

• 3+ years of operations, administrative, office coordination, project coordination, or similar experience preferred.
• Strong organizational, time-management, and follow-through skills.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, and Microsoft 365.

Responsibilities

• Coordinate daily administrative and operational activities to support smooth business operations across departments.
• Manage schedules, meetings, appointments, deadlines, and follow-up items.
• Communicate professionally with customers, vendors, employees, and internal teams.
• Prepare reports, spreadsheets, correspondence, purchase orders, invoices, work orders, and related documentation.
• Maintain accurate electronic and physical records, files, data entry, and document tracking.
• Support purchasing, inventory, supplies, onboarding, reporting, special projects, and management requests.

Skills

Organizational skills

Time management

Attention to detail

Tools

Excel

Word

Outlook

Teams

Job description

Job Summary

We are seeking a dependable and detail-oriented Operations Coordinator for a temp-to-hire opportunity in Seattle, WA. This role is ideal for a proactive professional with 3 to 5 years of administrative, operations, office coordination, or project coordination experience who enjoys keeping daily business activities organized, accurate, and on track.

The Operations Coordinator will support multiple departments by coordinating schedules, maintaining records, preparing reports, tracking documents, and ensuring key action items are completed on time. This is a great fit for someone who enjoys variety, communicates professionally, and takes ownership of important operational details.

This opportunity offers a supportive team environment, exposure to multiple areas of the business, and the chance to build long-term career stability through a temp-to-hire path. Candidates from a variety of industries are encouraged to apply.

Key Responsibilities

• Coordinate daily administrative and operational activities to support smooth business operations.
• Manage schedules, meetings, appointments, deadlines, and follow-up items across departments.
• Communicate professionally with customers, vendors, employees, and internal teams.
• Prepare reports, spreadsheets, correspondence, purchase orders, invoices, work orders, and related documentation.
• Maintain accurate electronic and physical records, files, data entry, and document tracking.
• Support purchasing, inventory, supplies, onboarding, reporting, special projects, and management requests.

Compensation and Benefits

• Salary range: $60,000 to $70,000 per year.
• Job type: Temp-to-hire.
• Location: Seattle, WA.

Required Qualifications and Skills

• Coordinate administrative and operational workflows across multiple departments.
• Track schedules, deadlines, documents, purchase orders, invoices, and action items.
• Prepare reports, spreadsheets, correspondence, and accurate business records.
• Support customer communication, vendor coordination, onboarding tasks, and special projects.
• 3+ years of operations, administrative, office coordination, project coordination, or similar experience preferred.
• Strong organizational, time-management, and follow-through skills.
• Excellent attention to detail and ability to review documents for accuracy and completeness.
• Ability to manage multiple priorities, deadlines, and changing business needs.
• Strong written and verbal communication skills.
• Professional customer service skills and a collaborative work style.
• Comfortable working independently and as part of a team.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, and Microsoft 365.
• Strong data-entry and spreadsheet skills.
• Stable work history and strong professional references preferred.

Preferred Qualifications

• Experience with ERP, CRM, accounting, inventory, purchasing, or project management systems.
• Familiarity with QuickBooks, NetSuite, Sage, Microsoft Dynamics, or Salesforce.
• Experience supporting purchasing, inventory, vendor coordination, customer follow-up, or internal operations.
• Ability to wear multiple hats in a fast-paced office or business operations environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.