Operations Coordinator

AppleOne; Poway (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services is seeking an organized Operations Coordinator in Escondido, CA to support construction operations, field communication, and comprehensive project administration in a fast-paced environment.

The role is temp-to-hire, offering exposure to project coordination, documentation, and systems like Sage and Autodesk, with collaboration across leadership, PMs, and field teams. A detail-oriented, proactive team player is valued.

Qualifications

• 3+ years of admin, operations, project coordination, or construction support experience.
• Strong organizational, time-management, and attention to detail.
• Proficiency with Microsoft Office; willingness to learn Sage/Autodesk.

Responsibilities

• Provide administrative and operational support to VP, Director, PMs, General Foreman, and field ops team.
• Maintain WIP, project closeout tracking, bidding status, awards, starts, manpower schedules, calendars, and deadlines.
• Support job setup, documentation, and project records in Sage and Autodesk; organize file maintenance.
• Coordinate field support needs: check-ins, project plans, CCDs, materials tracking, field documentation, follow-up.
• Assist with employee travel arrangements, onboarding support, mileage forms, subcontractor setup, vendor records, COI tracking, licenses, and business licenses.
• Support office operations: supplies, maintenance, tool/equipment assets, coordination with leadership and departments.

Skills

Organizational skills

Time management

Communication skills

MS Office

Excel

Detail-oriented

Team player

Tools

Sage

Autodesk

Gantt charts

COI tracking

Job description

We are seeking an organized and proactive Operations Coordinator for a growing construction company in Escondido, CA. This temp-to-hire opportunity is ideal for an administrative or operations professional who enjoys keeping projects, schedules, documentation, field communication, and internal processes running smoothly in a fast-paced construction environment. The Operations Coordinator will support construction operations for self-perform and small projects while working closely with leadership, project managers, field teams, subcontractors, vendors, and administrative departments. This role offers valuable exposure to project coordination, workforce support, subcontractor documentation, construction systems, and day-to-day field operations. This is a great opportunity for a detail-oriented professional who values teamwork, clear communication, supportive leadership, and the ability to grow within a stable construction-focused environment. The company offers a collaborative culture where dependable team members are trusted, supported, and encouraged to take ownership of their work.

Key Responsibilities

• Provide administrative and operational support to the Vice President, Director, Project Managers, General Foreman, and field operations team.
• Maintain WIP tracking, project closeout tracking, bidding status, pending awards, job starts, manpower schedules, project calendars, and key deadlines.
• Support job setup, documentation, and project records in systems such as Sage and Autodesk, including new job setup forms and organized file maintenance.
• Coordinate field support needs, including check-ins, project plans, CCDs, materials tracking, field documentation, and communication follow-up.
• Assist with employee travel arrangements, onboarding support, mileage form review, subcontractor setup, vendor records, COI tracking, licensing, and business license documentation.
• Support office operations, including supplies, maintenance needs, tool and equipment asset records, and coordination with local leadership and corporate departments.

Compensation and Benefits

• Temp-to-hire opportunity.
• Pay range: $25 to $30 per hour. DOE
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Maintain project tracking, schedules, documentation, calendars, and operational records for construction projects.
• Coordinate administrative support for project managers, field personnel, subcontractors, vendors, and leadership.
• Support job setup, workforce coordination, travel arrangements, field documentation, and vendor compliance tracking.
• Assist with construction systems, customer portals, office processes, and project communication.
• 3+ years of administrative, operations, project coordination, construction support, or related experience.
• Strong organizational skills, time-management ability, and attention to detail.
• Ability to manage multiple priorities, meet deadlines, adapt to changing demands, and stay focused during frequent interruptions.
• Strong written and verbal communication skills with the ability to interact professionally with office teams, field employees, subcontractors, vendors, and customers.
• Proficiency with Microsoft Office, including Excel and Word.
• Willingness to learn company-specific software, customer systems, and construction-related platforms.
• Dependable, proactive, team-oriented, and comfortable working independently while taking ownership of assigned responsibilities.

Preferred Qualifications

• Construction industry experience is highly preferred.
• Experience supporting project managers, field operations, subcontractor coordination, or vendor documentation.
• Familiarity with Sage, Autodesk, Gantt schedules, COI tracking, job setup processes, or construction project documentation.
• Experience coordinating employee travel, field schedules, material tracking, or construction office operations.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.