Human Resources and Administrative Coordinator

compassbusinesssolutionsinc; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 58,000; Full time

Job summary

Compass Business Solutions Inc. is seeking a compassionate, detail‑oriented Human Resources & Administrative Coordinator to support HR, payroll, benefits, and administrative functions for a mission‑driven nonprofit in the Pittsburgh area.

You will play a key role in creating a positive employee experience, managing onboarding to offboarding, and supporting a collaborative workplace culture. Hybrid work with on‑site support as needed.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum of 2 years of experience in HR, payroll, office administration, bookkeeping, nonprofit administration, or related field.
• Experience maintaining confidential records and administrative documentation.
• Proficiency with standard office software and business applications.
• Experience in nonprofit, healthcare, behavioral health, or human services environment preferred.

Responsibilities

• Coordinate full employee lifecycle including onboarding, offboarding, new hire paperwork, status changes, and personnel records.
• Maintain confidential employee files and HR documentation; ensure compliance with regulations and policies.
• Process payroll and review payroll data for accuracy and timely distribution.
• Administer employee benefits including enrollments, changes, terminations, and respond to inquiries.
• Track time off, attendance, leave administration, training, and certifications; maintain compliance records.
• Support recruitment by coordinating job postings, interviews, and onboarding logistics.
• Coordinate performance review processes and related documentation.
• Partner with leadership and external HR consultant on compliance and HR matters.
• Provide administrative support with correspondence, reports, spreadsheets, and documents.
• Coordinate office operations including supplies, vendor relationships, records management, and general support.
• Assist with meeting coordination and special projects for operational excellence.

Skills

HR coordination

Payroll processing

Record keeping

Office administration

Communication

Education

High school diploma or equivalent

Associate degree preferred

Bachelor’s degree preferred

Tools

MS Office

HRIS software

Job description

Job Summary:

We are partnering with a well‑established, respected, mission‑driven nonprofit organization seeking a compassionate, detail‑oriented Human Resources & Administrative Coordinator to support the people and operations that make its work possible.

As a key member of the administrative team, you will play an important role in creating a positive employee experience by coordinating human resources, payroll, benefits, and administrative functions that enable staff to focus on serving the community. From welcoming new employees to supporting payroll and benefits administration, your work will directly contribute to an organization dedicated to improving lives and strengthening the communities it serves.

This is an excellent opportunity for an organized and service‑oriented professional who enjoys building relationships, managing a variety of responsibilities, and supporting a collaborative workplace culture. If you’re passionate about making a difference behind the scenes while helping employees succeed, this role offers the opportunity to combine your HR expertise with meaningful, purpose‑driven work.

Note: This position offers a flexible hybrid work schedule, with onsite attendance required as needed to support business and team needs.

Responsibilities

• Coordinate the full employee lifecycle, including onboarding, offboarding, new hire paperwork, employee status changes, and personnel records.
• Maintain accurate, confidential employee files and HR documentation while ensuring compliance with employment regulations and organizational policies.
• Process payroll and review payroll data for accuracy, completeness, and timely distribution.
• Administer employee benefits, including enrollments, changes, terminations, and serving as a resource for employee benefit inquiries.
• Track employee time off, attendance, leave administration, required training, certifications, and other compliance‑related records.
• Support recruitment activities by coordinating job postings, scheduling interviews, communicating with candidates, and assisting with onboarding logistics.
• Coordinate the employee performance review process and maintain related documentation.
• Partner with leadership and the organization’s external HR consultant on employee relations, compliance, and other human resources matters as appropriate.
• Provide administrative support to leadership and staff by preparing correspondence, reports, spreadsheets, and other business documents.
• Coordinate office operations, including office supplies, vendor relationships, records management, and general administrative support.
• Assist with meeting coordination, organizational communications, and special projects that support operational excellence and continuous improvement.

Qualifications

• High school diploma or equivalent. Associate’s or Bachelor’s degree preferred.
• Minimum of 2 years of experience in Human Resources, payroll, office administration, bookkeeping, nonprofit administration, or a related field.
• Experience maintaining confidential records and administrative documentation.
• Proficiency with standard office software and business applications.
• Experience in nonprofit, healthcare, behavioral health, or human services environment preferred.