Operations Coordinator

City of New York; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The Kings County District Attorney’s Office is seeking an Operations Coordinator in the Bureau of Litigation Technology (BOLT). You will support discovery processes, manage data tracking, and provide technical assistance across tools like ECMS, BWC, and Microsoft Office.

The role requires a degree with related experience, strong Office skills, and the ability to learn new technologies. Training support and multi-task coordination are key aspects of the position.

Qualifications

• Bachelor's degree with 3 years related experience or Associate's degree with 4 years related experience.
• Education/experience equivalent to the above criteria.

Responsibilities

• Supports bureau case assignments as needed.
• Exports and maintains spreadsheets and data tracking.
• Serves as the point person for Case Management and Brooklyn Book updates.
• Reviews data entry and updates case status in BOLT spreadsheets.
• Provides discovery support using ECMS viewer, BWC Viewer, and FMS folders.
• Offers technical assistance and training on computer applications such as Adobe.
• Collects and organizes data, maintains discovery records for BOLT.
• Enhances training materials and PowerPoint presentations.
• Coordinates training schedules with administrative support.
• Performs other tasks for the bureau as needed.

Skills

People skills

Customer service experience

Microsoft Office Suite

Video redaction knowledge

Video editing tools

Case management / ECMS portal / FMS

Tech-savviness

Education

Bachelor's degree in related field

Associate's degree

Tools

ECMS portal

BWC Viewer

FMS folder system

SharePoint

PowerPoint

Camtasia

Audacity

Adobe

Excel

Job description

The Kings County District Attorney’s Office (KCDA) is one of the largest prosecutors’ offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all. The office investigates and prosecutes crime, assists victims, and implements crime prevention strategies to improve public safety and the quality of life of Brooklyn’s residents.

In light of the sweeping discovery reforms in New York State, our Assistant District Attorneys require additional support in preparing criminal cases. All our cases involve voluminous discovery such as police reports, body camera footage, 911 calls, forensic files, security surveillance videos, and more. It is critical to our mission that our prosecutors obtain all the necessary discovery and securely provide the required information to the defense. KCDA's Bureau of Litigation Technology (BOLT) has an exciting opportunity to work as an Operations Coordinator.

Under direct supervision, with some latitude for independent initiative and judgement, the prospective candidate will be responsible for the following:

• Supports bureau case assignments as needed.
• Exports and maintains spreadsheets and data tracking as needed.
• Serves as the point person for Case Management and Brooklyn Book updates.
• Reviews the BOLT spreadsheet to assess data entry, such as closing out cases and updating case status.
• Updates Discovery Liaison Contacts tab on BOLT spreadsheet.
• Provides discovery support utilizing the ECMS viewer, BWC Viewer, FMS folder system, and more as needed by BOLT.
• Provides technical assistance and training on computer applications such as Adobe, which may include creating forms or manuals.
• Provide proactive technical aid and discovery support.
• Collect and organize data and maintain discovery records for BOLT.
• Support with data entry, tracking information, updating charts of information.
• Enhance training presentation materials and improve PowerPoint presentations.
• Ability to manage multiple schedules and coordinate training with the assistance of the Administrative Assistant.
• Perform other miscellaneous tasks based on the needs of the bureau.

Preferred Skills:

• Should have excellent people skills and customer service experience.
• Knowledge and understanding of the procedures and protocols for the discovery obligations of the Kings County District Attorney’s Office.
• Extensive knowledge of Microsoft Suite including Excel, Word, Outlook, SharePoint, and PowerPoint.
• Detailed video, audio, and document redaction knowledge.
• Working knowledge of Camtasia, Audacity, and Adobe.
• Experience with case management and the body worn camera portal, the ECMS portal, related matters, and the FMS folder system.
• Ability to navigate new technologies.

Candidate must meet the additional requirements:

1. A Baccalaureate Degree from an accredited college and three years of satisfactory full-time experience working in an area related to the duties described above.
2. An Associates Degree from an accredited college and four years of satisfactory full-time experience working in an area related to the duties described above.
3. Candidate must meet the education and/or experience criteria which is equivalent to “1” or “2”.

COMMUNITY ASSOCIATE - 56057

Qualifications

Qualification Requirements

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.