Operations Coordinator

City of New York; New York (NY); On-site; USD 54,000 - 66,000; Full time

Job summary

City of New York is seeking a Community Associate to support the Bureau of Litigation Technology (BOLT) in handling discovery data, case management, and training tasks. The role emphasizes data organization, spreadsheet maintenance, and ensuring accurate case status updates.

The candidate should have a degree (baccalaureate or associate) and relevant experience with Microsoft Office tools and discovery processes.

Qualifications

• Candidate must have a degree and experience as described (3 years with Baccalaureate or 4 years with Associates).
• Proficiency with Microsoft Office Suite: Excel, Word, Outlook, SharePoint, PowerPoint.

Responsibilities

• Supports bureau case assignments as needed.
• Exports and maintains spreadsheets and data tracking.
• Reviews the BOLT spreadsheet for data entry and case status.
• Provides discovery support using ECMS, BWC Viewer, and FMS.

Skills

Customer service

Data management

Attention to detail

Communication

Education

Baccalaureate Degree

Associates Degree

Tools

ECMS portal

BWC Viewer

FMS folder system

Microsoft SharePoint

PowerPoint

Excel

Adobe

Job description

The Kings County District Attorney’s Office (KCDA) is one of the largest prosecutors’ offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all. The office investigates and prosecutes crime, assists victims, and implements crime prevention strategies to improve public safety and the quality of life of Brooklyn’s residents.

In light of the sweeping discovery reforms in New York State, our Assistant District Attorneys require additional support in preparing criminal cases. All our cases involve voluminous discovery such as police reports, body camera footage, 911 calls, forensic files, security surveillance videos, and more. It is critical to our mission that our prosecutors obtain all the necessary discovery and securely provide the required information to the defense. KCDA's Bureau of Litigation Technology (BOLT) has an exciting opportunity to work as an Operations Coordinator.

The prospective candidate will be responsible for the following:

• Supports bureau case assignments as needed.
• Exports and maintains spreadsheets and data tracking as needed.
• Serves as the point person for Case Management and Brooklyn Book updates.
• Reviews the BOLT spreadsheet to assess data entry, such as closing out cases and updating case status.
• Updates Discovery Liaison Contacts tab on BOLT spreadsheet.
• Provides discovery support utilizing the ECMS viewer, BWC Viewer, FMS folder system, and more as needed by BOLT.
• Provides technical assistance and training on computer applications such as Adobe, which may include creating forms or manuals.
• Provide proactive technical aid and discovery support.
• Collect and organize data and maintain discovery records for BOLT.
• Support with data entry, tracking information, updating charts of information.
• Enhance training presentation materials and improve PowerPoint presentations.
• Ability to manage multiple schedules and coordinate training with the assistance of the Administrative Assistant.
• Perform other miscellaneous tasks based on the needs of the bureau.

Preferred Skills

• Should have excellent people skills and customer service experience.
• Knowledge and understanding of the procedures and protocols for the discovery obligations of the Kings County District Attorney’s Office.
• Extensive knowledge of Microsoft Suite including Excel, Word, Outlook, SharePoint, and PowerPoint.
• Detailed video, audio, and document redaction knowledge.
• Working knowledge of Camtasia, Audacity, and Adobe.
• Experience with case management and the body worn camera portal, the ECMS portal, related matters, and the FMS folder system.
• Ability to navigate new technologies.

Candidate Must Meet The Additional Requirements

• A Baccalaureate Degree from an accredited college and three years of satisfactory full-time experience working in an area related to the duties described above.
• An Associates Degree from an accredited college and four years of satisfactory full-time experience working in an area related to the duties described above.
• Candidate must meet the education and/or experience criteria which is equivalent to “1” or “2”.

COMMUNITY ASSOCIATE - 56057

Minimum Qualifications

Qualification Requirements

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $60,000.00 – $60,000.00