Receptionist / Secretary (Office-Wide)

City of New York; New York (NY); On-site; USD 41,000 - 50,000; Full time

Job summary

The City of New York's Kings County District Attorney’s Office is seeking a Receptionist/Secretary to provide clerical support for the Bureau Chief and Deputy Chief, manage calendars, handle calls, prepare correspondence, and maintain filing systems. The role requires strong organizational and communication skills and the ability to work independently.

Residency rules apply; NYC residency within 90 days is typical.

Qualifications

• No formal education or experience required; ability to follow simple instructions.
• Must understand and be understood in English.
• Residency requirements for NYC generally needed within 90 days.

Responsibilities

• Maintain schedules for Bureau Chief and Deputy Chief.
• Answer and direct phone inquiries and record messages.
• Prepare correspondence for managerial staff.
• Maintain filing system for correspondence.
• Requisition office supplies.
• Maintain vacation and sick leave calendars.
• Collect timesheets from ADAs weekly and submit for signature.
• Ensure equipment is in good working order and request repairs.
• Provide coverage in absence of Receptionist.
• Assist with unit special projects.
• Perform other related duties as necessary.

Skills

Organizational skills

Communication skills

Writing skills

Attention to detail

Tools

CIMS

OCA system

Job description

The Kings County District Attorney’s Office (KCDA) is one of the largest prosecutors’ offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all. KCDA has an exciting opportunity to work as a Receptionist / Secretary. Under general supervision, with latitude for independent initiative and judgment, the prospective candidate will perform the following duties:

• Maintains Bureau Chief and Deputy Chief's schedules.
• Responds to telephone inquiries, direct calls accordingly, and records messages.
• Prepare all correspondence for managerial staff.
• Maintains an efficient filing system for all correspondence.
• Requisitions office supplies for the unit.
• Maintains vacation and sick leave calendar of employees within the unit.
• Collects timesheets from ADAs weekly and submits to Bureau Chief for signature.
• Ensures all equipments are in good working order, places requests for repair tickets.
• Provides coverage in the absence of the Receptionist.
• Assists with unit special projects.
• Perform other related duties as necessary

Preferred Skills

• Excellent organizational, time-management and multi-tasking skills, including the ability to take initiative, prioritize duties, and work both independently and within a team environment is a plus.
• Excellent communication skills and writing skills.
• Familiarity with case tracking, CIMS, Office of Court Administration (OCA) is a plus.
• Strong attention to detail is essential.

COMMUNITY ASSISTANT - 56056

Minimum Qualifications

• There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required.
• Candidates must be able to understand and be understood in English.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $45,675.00 – $45,675.00